Administrative Coordinator

SM Talent Inc.; Vancouver; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

An exciting opportunity for a highly organized Executive Assistant & Marketing Coordinator is available in Downtown Vancouver. Join a respected engineering firm where you will coordinate international travel, support marketing initiatives, and contribute to a dynamic office culture. This role requires strong organizational skills and the ability to adapt in a fast-paced environment.

Benefits

RRSP matching

Comprehensive benefits coverage

Flexible health spending account

Daily commuting allowance

On-site gym

3 weeks vacation

Discretionary annual bonus

Qualifications

• Minimum 2+ years of experience in an administrative or marketing support role.
• Prior experience coordinating travel is preferred.
• Proficient in Microsoft Office Suite and design tools.

Responsibilities

• Coordinate complex and time-sensitive international travel arrangements.
• Support marketing initiatives including trade show coordination.
• Manage logistics for senior leadership's attendance at global events.

Skills

Organizational skills

Communication skills

Adaptability

Judgment

Tools

Microsoft Office Suite

Design tools

Social media platforms

Job description

Executive Assistant

Exciting new opportunity to join a collaborative, fun and innovative team. Our Downtown Vancouver client in the engineering space is looking for a skilled, adaptable outgoing Executive Assistant & Marketing Coordinator to join its collaborative team. This is a great opportunity to join a globally respected firm with a long-standing history of innovation in the engineering and marine industry. This is the perfect role for a highly organized Admin Assistant who wants to get EA experience.

Key Responsibilities

This role offers a mix of responsibilities and the successful candidate will wear a variety of hats including travel, marketing and event coordination. You will work closely with both the Marketing Manager, Office Manager and senior leaders as part of a small dynamic team

• Coordinate complex and often time-sensitive international travel arrangements
• Provide day-to-day support for marketing initiatives, including trade show coordination, content creation and assistance, development of promotional media and communications
• Offer administrative backup to front desk operations and general office support
• Contribute to company culture by helping plan and organize internal staff events and social activities
• Manage logistics for senior leadership team’s attendance at global trade shows and events

Qualifications

• Minimum 2+ years of experience in an administrative or marketing support role
• Prior experience coordinating travel is strongly preferred
• Exceptional organizational and communication skills
• Proficient in Microsoft Office Suite, design tools and social media platforms
• Demonstrated ability to work with a variety of personalities and teams
• Proactive, adaptable, and able to exercise sound judgment

Work Environment and Benefits

• Work Model: Primarily in-office, with flexibility for occasional remote days
• RRSP matching
• Comprehensive benefits coverage -health, dental, life, and EAP coverage
• Flexible health spending account
• Daily commuting allowance
• On-site gym and secure bike storage
• 3 weeks vacation
• Discretionary annual bonus
• Strong internal culture with frequent social events, team lunches, and a well-stocked kitchen

To Apply:

Submit your application via LinkedIn or reach out directly for more details. All inquiries and applications will be handled confidentially.