Administrative Coordinator

GWL Realty Advisors; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading company in the real estate industry is seeking an Administrative Coordinator to manage office operations, calendar coordination, and documentation. The role requires strong organizational skills and the ability to handle confidential information while ensuring efficient office management. Join a supportive environment with opportunities for personal growth and involvement in various social events.

Benefits

3 weeks of vacation per year

3 paid personal days per year

Half-day every Friday before a long weekend

Comprehensive health benefits plan

Up to $2,000 annual education allowance

Up to $5,000 annual mental health coverage

Friendly, welcoming, and supportive culture

Many social and team events

Qualifications

• 2+ years of experience in a similar role.
• Ability to work independently and manage multiple tasks.
• Real estate skills/knowledge an asset but not necessary.

Responsibilities

• Ensure efficient operation of head office of approximately 140 people.
• Coordinate calendars, appointments, and meeting logistics.
• Manage incoming and outgoing couriers and mail.

Skills

Excellent verbal and written communication skills

Time management

Relationship management

Ability to manage confidential information

Education

College degree in Business Administration

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Word

Job description

Join to apply for the Administrative Coordinator role at GWL Realty Advisors

Join to apply for the Administrative Coordinator role at GWL Realty Advisors

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

Reporting to the Office Manager, this highly organized individual will have a keen eye for detail, is a self-starter and forward thinking, has a great service-oriented attitude and possesses a high degree of judgment, accuracy and professionalism. The successful candidate will oversee a variety of administrative, fiscal and project management activities, among other duties.

RESPONSIBILITIES

General Office Management

• Ensure efficient operation of high-profile head office of approximately 140 people including : implementing improvements and efficiencies in office services and administrative support, office supplies.
• Act as a liaison for all technology and IT related matters to resolve in a timely manner.
• Manage incoming and outgoing couriers and mail.
• Ensure that the front desk is always manned at business hours.
• Assist and be point of contact for employee onboarding set up and new employee orientations.
• Ensure that the fridge / coffee machines / paper towels dispensers are stocked up and the dishwasher is run and emptied to ensure that everyone on the floor have what they need.

Calendar Management and Meeting Logistics

• Coordinates calendars, appointments, boardroom bookings, off-site and on-site meetings, conference calls, social engagements, catering, IT resources and other requirements in support of smooth and efficient meeting facilitation.
• Act as a liaison with other regional offices across Canada for national initiatives / meetings.

Documentation and Presentations

• Consistently exercises discretion in managing correspondence, information and reports and all matters of confidentiality.
• Photocopies, scans and greets visitors at reception.
• Processes invoices / expense reports in a timely manner and in accordance with established policies.

Relationship Management

• Develop and maintains relationships with colleagues, peer business administrative professionals and others.
• Updates internal webpages with Regional and Business Unit news on as-needed basis.
• Coordinates office engagement events (including ad-hoc events) as directed by Social Committees or Senior team.

Management Support

• Provide support to senior level staff on an as needed basis, including but not limited to booking travel, expense reports, meeting management.

QUALIFICATIONS

• College degree in Business Administration and / or any related diploma
• 2+ years of experience in a similar role
• Excellent verbal and written communication skills
• Highly proficient in Microsoft Excel, Powerpoint, Outlook and Word
• Ability to work independently and manage multiple tasks with competing priorities
• Proven time management and prioritization skills
• Ability to manage confidential information
• Team player and ability to make strong relationship within the company
• Real estate skills / knowledge an asset but not necessary

WHAT WE OFFER

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture
• Many social and team events!

Our Business

Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity

GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

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