Administrative Coordinator, International Standards Development

Aplin; Ottawa; Hybrid; CAD 28,000 - 36,000; Full time

Job summary

Aplin is seeking an organized Administrative Coordinator, International Standards Development in Ottawa, ON, for a 6-month contract with hybrid work (1 day in office per week). The role involves supporting the International Standards Development team, managing documentation, coordinating committee activities, and ensuring smooth day-to-day operations.

Ideal candidates bring post-secondary education in business or public administration, strong MS Office skills, bilingual English/French, and a

Qualifications

• Post-secondary education in Business Administration, Public Administration, or related discipline; equivalent education and experience will be considered.
• Previous experience in an administrative, coordination, or office support role.
• Experience coordinating meetings, managing schedules, preparing correspondence, and maintaining records.
• Experience with data entry, tracking information, preparing spreadsheets, and generating reports.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities.
• Proactive approach with the ability to take initiative, work independently, and follow tasks through to completion.
• Professional communication and interpersonal skills, with the ability to work effectively with multiple stakeholders.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Bilingualism (English/French) preferred.
• Reliability-level security clearance required.

Responsibilities

• Provide day-to-day administrative and coordination support to the team.
• Coordinate meetings, conference calls, scheduling, and related logistics.
• Prepare, proofread, edit, and distribute correspondence, reports, meeting materials, and other documentation.
• Maintain accurate records, databases, spreadsheets, and committee information.
• Track committee activities, membership changes, assignments, travel arrangements, and related documentation.
• Coordinate travel arrangements, prepare travel documentation, and review and process expense claims.
• Distribute committee documents, communications, and voting materials to relevant stakeholders.
• Support funding applications, invoice processing, and other administrative processes.
• Prepare reports and updates for senior management.
• Maintain electronic filing systems, user accounts, and committee records.
• Respond to inquiries from committee members and internal stakeholders in a professional and timely manner.
• Identify opportunities to improve administrative processes and contribute to overall operational efficiency.
• Provide general administrative support to the team as required.

Skills

Meeting coordination

Data entry

MS Office Suite

Bilingual English/French

Security clearance

Education

Post-secondary education in Business Administration / Public Administration

Equivalent education and experience considered

Tools

Microsoft Office

Job description

Our client, an established organization based in Ottawa, ON, is seeking a highly organized, proactive, and detail-oriented Administrative Coordinator, International Standards Development for a 6-month contract opportunity. This role is ideal for someone with strong administrative and coordination experience who combines excellent organizational skills with initiative, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will play an important role in supporting the organization’s International Standards Development team, coordinating committee activities, managing documentation, maintaining records, and ensuring the smooth day-to-day operation of administrative processes. They will be comfortable working independently, taking ownership of tasks, coordinating with multiple stakeholders, and ensuring deadlines and priorities are managed effectively.

Compensation & Contract Details

• $20 to $26/hour
• 6-month full-time contract
• Hybrid work model – 1 day per week in office
• Location: Ottawa, ON
• Immediate Start

Key Responsibilities

• Provide day-to-day administrative and coordination support to the team
• Coordinate meetings, conference calls, scheduling, and related logistics
• Prepare, proofread, edit, and distribute correspondence, reports, meeting materials, and other documentation
• Maintain accurate records, databases, spreadsheets, and committee information
• Track committee activities, membership changes, assignments, travel arrangements, and related documentation
• Coordinate travel arrangements, prepare travel documentation, and review and process expense claims
• Distribute committee documents, communications, and voting materials to relevant stakeholders
• Support funding applications, invoice processing, and other administrative processes
• Prepare reports and updates for senior management
• Maintain electronic filing systems, user accounts, and committee records
• Respond to inquiries from committee members and internal stakeholders in a professional and timely manner
• Identify opportunities to improve administrative processes and contribute to overall operational efficiency
• Provide general administrative support to the team as required

Qualifications & Experience

• Post-secondary education in Business Administration, Public Administration, or a related discipline; equivalent education and experience will be considered
• Previous experience in an administrative, coordination, or office support role
• Experience coordinating meetings, managing schedules, preparing correspondence, and maintaining records
• Experience with data entry, tracking information, preparing spreadsheets, and generating reports
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail, with the ability to manage competing priorities
• Proactive approach with the ability to take initiative, work independently, and follow tasks through to completion
• Professional communication and interpersonal skills, with the ability to work effectively with multiple stakeholders
• Ability to work in a fast-paced environment and adapt to changing priorities
• Bilingualism (English/French) preferred.
• Reliability-level security clearance required.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.

• Our recruitment services are always free for job seekers.
• Accommodation is available upon request throughout all stages of the recruitment process.