Administrative Coordinator

Fuze HR Solutions; Mississauga; On-site; CAD 52,000 - 65,000; Full time

Job summary

Fuze HR Solutions is seeking an Administrative Coordinator to support the President and department managers within a firm specializing in dangerous goods compliance, regulatory training, consulting, and related services. The role ensures smooth office operations, coordinates administrative tasks, and prepares management reports.

Based in Mississauga, you will oversee reporting, travel coordination, and corporate documents while maintaining confidentiality.

Qualifications

• Minimum of five years of relevant experience in administrative coordination or similar role.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with strong organizational skills.

Responsibilities

• Executive and Administrative Support: coordinate reports, meetings, travel, and prepare management materials.
• Reporting, Research, and Business Support: analyze information, support strategic initiatives and monitor sales trends.
• Office and Facilities Coordination: oversee building maintenance, IT support, and office services; develop policies and processes.
• General Responsibilities: anticipate needs, exercise sound judgment, maintain professionalism, manage competing priorities.

Skills

Communication skills

Organization

Time management

Analytical thinking

Problem solving

Independence

Education

Business Administration degree

Tools

Microsoft Windows

Microsoft Office

HubSpot CRM

Sage 300

Job description

Administrative Coordinator

We are seeking a highly organized, proactive, and detail-oriented Administrative Coordinator to support the President and department managers of an established organization specializing in dangerous goods compliance, regulatory training, consulting, and related products and services.

The successful candidate will play an important role in ensuring the smooth operation of the office, coordinating administrative activities, preparing management reports, supporting strategic initiatives, and overseeing office facilities and services.

About the Opportunity

Key Responsibilities

Executive and Administrative Support

• Coordinate weekly, monthly, and quarterly reports for the President and Controller.
• Schedule meetings and appointments, prepare meeting minutes, and coordinate travel itineraries.
• Prepare corporate documents, presentations, memos, and other management materials.
• Provide general administrative support to the President, department managers, and other office locations as required.
• Handle sensitive and confidential information with professionalism, discretion, and diplomacy.
• Provide general office coverage when needed.

Reporting, Research, and Business Support

• Conduct research to support strategic initiatives, business development projects, and industry-related updates.
• Compile and analyze information to identify business trends and support management decision‑making.
• Assist with monitoring sales volumes and identifying sales trends.
• Coordinate activities and communicate with external stakeholders on behalf of the organization.

Office and Facilities Coordination

• Coordinate and oversee building maintenance, IT support, and office‑related services.
• Support office planning, operational efficiency, and continuous improvement initiatives.
• Assist in developing and implementing office policies, procedures, and administrative processes.
• Liaise with department heads to ensure workplace safety requirements are met and company facilities and assets are properly maintained.

General Responsibilities

• Anticipate management and operational needs and take initiative to address them.
• Apply sound judgment, analytical thinking, and creative problem‑solving skills.
• Maintain a high level of professionalism, maturity, and attention to detail.
• Manage competing priorities while ensuring tasks are completed accurately and on time.

Qualifications and Requirements

• Minimum of five (5) years of relevant experience in administrative coordination, executive assistance, office management, operations, or a similar role.
• Excellent written and verbal communication skills.
• Strong interpersonal, organizational, planning, and time‑management skills.
• Exceptional attention to detail and the ability to manage multiple priorities.
• Strong analytical and problem‑solving abilities.
• Proficiency in Microsoft Windows and Microsoft Office applications.
• Experience with HubSpot CRM and Sage 300 is preferred or considered an asset.
• Ability to work independently with minimal supervision while contributing effectively to a team.
• Demonstrated discretion and sound judgment when handling confidential information.
• Self‑motivated, resourceful, and able to work effectively under pressure.
• Reliable transportation to commute to the Mississauga office.
• A college or university degree in Business Administration or a related field is considered an asset.

Contract Info / Information sur le contrat

• Job ID / No. du Poste: 64398300
• Open Positions / Postes Ouverts: 1