Administrative Coordinator

McCain Foods; City of Moncton; Hybrid; CAD 36,000 - 54,000; Full time

Job summary

Day & Ross, a major North American transportation and logistics provider, is hiring for an administrative role. The position supports inbound/outbound freight planning, paperwork processing and documentation, and ensures loads and trailers are ready while coordinating with brokers, drivers and terminal staff.

The candidate will handle manifest details, data entry and imaging for required paperwork, with additional duties as assigned by management.

Qualifications

• Minimum of high school education.
• Post-secondary education (general stream), or a combination of education and experience an asset.
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial.

Responsibilities

• Ensure specific freight bill details are captured to plan for Inbound/Outbound freight movement.
• Entering of dangerous good information to ensure accurate placard requirements.
• Updating the trip board to signal load is complete, all paperwork is ready and trailer is ready to move.
• Provide manifest details to P&D drivers [via handheld] as visibility to load sequence.
• Ensuring Brokers/Drivers/Cartage have all P&D paperwork / info accounted for when returning to terminal to ensure freight statuses are updated accurately and timely and scan said paperwork to imaging database as required
• Create new freight bills for spot and switch trailers
• Ensure Brokers/Drivers are asked if they have any refused and/or undelivered freight
• Review driver trip details and ensure all assigned and executed work are adequately captured for accurate driver payments.
• Any additional workload given as specified by manager.

Skills

Communication skills

Attention to details

Strong organization

Time management

Customer service

Problem solving

Bilingual (English/French) asset

Education

High school education

Post-secondary education (general stream)

Tools

MS Office

TruckMate

Web-based programs

Job description

Schedule: 9am - 5pm

How You’ll Help:

• Ensure specific freight bill details are captured to plan for Inbound/Outbound freight movement.
• Entering of dangerous good information to ensure accurate placard requirements.
• Updating the trip board to signal load is complete, all paperwork is ready and trailer is ready to move.
• Provide manifest details to P&D drivers [via handheld] as visibility to load sequence
• Ensuring Brokers/Drivers/Cartage have all P&D paperwork / info accounted for when returning to terminal to ensure freight statuses are updated accurately and timely and scan said paperwork to imaging database as required
• Create new freight bills for spot and switch trailers
• Ensure Brokers/Drivers are asked if they have any refused and/or undelivered freight
• Review driver trip details and ensure all assigned and executed work are adequately captured for accurate driver payments.
• Any additional workload given as specified by manager.

Your Skills and Experience:

• Minimum of high school education
• Post-secondary education (general stream), or a combination of education and experience an asset
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial. Business Management experience.
  • Communication skills - advanced
  • Computer skills – accuracy, MS products, TruckMate, web based programs
  • Attention to details
  • Demonstrated customer relationship skills
  • Strong conflict resolution skills
  • Able to work deadlines in high transactional environment
  • Ability to champion business needs in a collaborative manner to colleagues
  • Results focused
  • Leadership and team building orientation; negotiation and conflict resolution skills
• Troubleshooting and problem solving skills, the ability to evaluate current situation, respond quickly to changing requirements, execute and elevate accordingly
• Strong organizational and time management skills, including the ability to work under pressure in a fast paced setting
• Ability to multitask and prioritize in a deadline driven environment; appropriate sense of urgency
• Ability to work independently and to collaborate with others to meet customer expectations
• English and French is asset

If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview.

About Day & Ross

From a single truckload of potatoes in the 1950s to a fleet of thousands, Day & Ross has grown to become one of the largest transportation and logistics providers in North America. With over 7,500 team members on and off the road in the US and Canada, we offer a diversified portfolio of freight and delivery solutions, including LTL, Truckload, Residential, Dedicated Fleet Solutions, and Logistics.

We believe our people are our greatest strength. For over a decade, we’ve been recognized as one of Canada’s Best Managed Companies. We’ve also been named a Top Company for Women to Work for in Transportation since 2018. Our recognition reflects the family values we share with our parent company, McCain Foods Limited.

As a federally regulated employer, Day & Ross fully supports the principles of employment equity and encourages all qualified members of the designated groups to apply. Day & Ross is committed to ensuring equal access and participation for people with disabilities and meeting their needs in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under Accessible Canada Regulations and in alignment with our business practices, capabilities, and values.

Job Info

• Job Identification 22819
• Job Category Administrative Services
• Job Schedule Full time