Administrative Coordinator

Co-operators; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading Canadian financial services co-operative is seeking an Administrative Co-ordinator to manage various administrative duties and support the leadership team. The role involves project coordination, stakeholder outreach, and maintaining communication with senior management. This position offers development opportunities and a supportive workplace culture.

Benefits

Training and development opportunities

Flexible work options

Paid time off

Physical and mental health programs

Volunteer opportunities

Qualifications

• 2-3 years of experience in an administrative support role.
• Basic knowledge of the insurance industry is an asset.

Responsibilities

• Provide administrative support to the leadership team.
• Order supplies, scan, photocopy, file, sort, and distribute mail.
• Support database administration and word processing tasks.

Skills

Communication

Critical Thinking

Teamwork

Education

Post-secondary education in Business

Post-secondary education in Communication

Post-secondary education in Administration

Job description

Language : This role operates in English.

Additional Information: These role(s) are currently vacant.

The Opportunity :

We are a leading Canadian financial services co-operative committed to fostering a sustainable and resilient society. Our team is crucial to achieving this goal. We prioritize our people by cultivating a strong culture and offering development opportunities that enable our team to thrive and live our purpose. You will work with passionate colleagues who care about you, our clients, and our communities.

Our Home & Auto Insurance team provides Canadians with financial security through superior products and services. Our professional, high-performing team strives to deliver effective services and adapt product offerings to emerging insurance trends and client needs.

As the Administrative Co-ordinator, you will handle administrative duties and departmental project coordination within the Member Relations and Co-op Business Development team. Your tasks will vary and include outreach with internal and external stakeholders, project/event development and implementation, and supporting the Associate Vice President (AVP) and Vice President (VP) as needed.

How you will create impact :

• Provide administrative support to the leadership team and department as assigned.
• Order supplies, scan, photocopy, file, sort, and distribute mail and reports.
• Support database administration, spreadsheets, and word processing tasks.
• Act as backup for department team members during absences and peak periods, learning key responsibilities.
• Complete, prepare, and submit invoice payments.
• Establish and maintain positive relationships with key contacts and senior management to ensure smooth communication.

How you will succeed :

• You influence change and are committed to continuous improvement to exceed client expectations.
• You leverage critical thinking to identify problems and proactively propose solutions.
• Your strong communication skills enable you to clearly convey messages.
• You are an effective team player who shares knowledge to support peers.

To join our team :

• You have 2-3 years of experience in an administrative support role.
• You possess post-secondary education in Business, Communication, Administration, or a related discipline.
• Basic knowledge of the insurance industry is an asset.

What you need to know :

• You will handle repetitive, transactional tasks where accuracy is essential.
• Strict confidentiality is required regarding sensitive or proprietary material.
• You will undergo a background check if selected.

What’s in it for you?

• Training and development opportunities to advance your career.
• Flexible work options and paid time off to support your personal and family needs.
• A holistic approach to well-being, including physical and mental health programs and a supportive workplace culture.
• Volunteer opportunities to give back to the community.