Administrative Clerk for Early Pregnancy Clinic

Procrea Cliniques; Canada; On-site; CAD 35,000 - 47,000; Full time

Job summary

Procrea Cliniques in Mississauga, ON is seeking an Administrative Clerk for the Early Pregnancy Clinic to manage patient intake, appointment scheduling, and accurate record keeping in a compassionate, confidential manner.

The role supports clinicians by ensuring smooth administration, handling medical terminology, EHR tasks, and coordinating with patients and providers while maintaining privacy and compliance.

Qualifications

• High school diploma or equivalent.
• Experience in an administrative or clerical role, preferably within a healthcare or clinical setting.
• Basic knowledge of medical terminology and healthcare documentation practices.
• Proficiency in using office software such as Microsoft Office Suite and electronic health record (EHR) systems.
• Strong organizational skills and the ability to manage multiple tasks efficiently.

Responsibilities

• Manage patient intake processes including registration, appointment scheduling, and updating medical records accurately.
• Maintain confidentiality and handle sensitive patient information in compliance with healthcare privacy laws and clinic policies.
• Coordinate communication between patients, healthcare providers, and external agencies to facilitate smooth clinic operations.
• Prepare and organize clinic documentation, reports, and correspondence to support clinical and administrative activities.

Skills

Administrative experience

Healthcare setting

Medical terminology

Microsoft Office

EHR systems

Organizational skills

Privacy/compliance

Empathetic service

Education

High school diploma

Healthcare administration certification

Experience in women’s health clinic

Tools

Microsoft Office Suite

Electronic Health Records (EHR)

Job description

Administrative Clerk for Early Pregnancy Clinic

Administrative Full Time Mississauga, ON, CA

About the Role:

The Administrative Clerk for the Early Pregnancy Clinic plays a vital role in ensuring the smooth and efficient operation of the clinic's administrative functions. This position is responsible for managing patient records, scheduling appointments, and facilitating communication between patients and healthcare providers with sensitivity and confidentiality. The role requires meticulous attention to detail to maintain accurate documentation and support the clinic’s compliance with healthcare regulations. The Administrative Clerk acts as a first point of contact for patients, providing compassionate and professional assistance in a supportive environment. Ultimately, this role contributes significantly to the delivery of high-quality care by enabling clinical staff to focus on patient treatment and support.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in an administrative or clerical role, preferably within a healthcare or clinical setting.
• Basic knowledge of medical terminology and healthcare documentation practices.
• Proficiency in using office software such as Microsoft Office Suite and electronic health record (EHR) systems.
• Strong organizational skills and the ability to manage multiple tasks efficiently.

Preferred Qualifications:

• Post-secondary education or certification in office administration or healthcare administration.
• Experience working in a women’s health or reproductive health clinic.
• Familiarity with privacy regulations such as HIPAA or equivalent local standards.
• Excellent interpersonal skills with experience in providing empathetic customer service.

Responsibilities:

• Manage patient intake processes including registration, appointment scheduling, and updating medical records accurately.
• Maintain confidentiality and handle sensitive patient information in compliance with healthcare privacy laws and clinic policies.
• Coordinate communication between patients, healthcare providers, and external agencies to facilitate smooth clinic operations.
• Prepare and organize clinic documentation, reports, and correspondence to support clinical and administrative activities.

Skills:

The required skills enable the Administrative Clerk to efficiently manage patient data and clinic schedules, ensuring accuracy and timeliness in all administrative tasks. Proficiency with office software and EHR systems supports seamless documentation and communication within the clinic. Strong organizational and multitasking abilities help the clerk prioritize daily responsibilities and maintain a well-ordered work environment. Preferred skills such as knowledge of healthcare privacy regulations and empathetic communication enhance the clerk’s ability to handle sensitive patient interactions professionally and compassionately.