Administrative Assistant Mississauga,On

Speech Specialists; Mississauga; Sur place; CAD 42 000 - 52 000; Plein temps

Résumé du poste

Speech Specialists is a multidisciplinary team providing private in-home and clinic-based services across Southern Ontario. We are seeking an Administrative Assistant (Clinic Operations) to support daily administrative functions, maintain efficient clinic workflows, and ensure a seamless client experience.

The successful candidate will thrive in a fast-paced healthcare environment, demonstrating professionalism, discretion, and strong operational coordination skills to support clinicians and

Qualifications

• Fluent in English (spoken and written).
• Experience in administrative or healthcare office setting is an asset.
• Knowledge of SEO and social media marketing is an asset.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent organizational, communication, and time-management skills.
• Ability to work independently as well as collaboratively within a team environment.

Responsabilités

• Manage and triage incoming communications including voicemail, emails, and general inquiries.
• Coordinate client scheduling including booking, rescheduling, cancellations, and confirmations using scheduling software.
• Maintain and update referral tracking systems and generate operational reports as required.
• Execute billing functions including invoicing, payment processing, receipts, and account statements using Stripe.
• Support administrative workflow across multiple clinics and practitioners.
• Ensure accuracy and consistency in client records and documentation.
• Assist in general clinic operations and administrative coordination tasks as required.

Connaissances

Organization & planning

Communication

Time management

Attention to detail

Independent worker

Team collaboration

Outils

Microsoft Office Suite

Scheduling software

Stripe

SEO

Social media marketing

Description du poste

Administrative Assistant (Clinic Operations) – Speech Specialists

About Us

Speech Specialists is a multidisciplinary team of Speech-Language Pathologists, Speech-Language Associates, Behavioural Therapists, and Occupational Therapists providing private in-home and clinic-based services across Southern Ontario.

We are committed to delivering high-quality, individualized, and family-centered care through collaborative, evidence-based practice. Our administrative team plays a key role in ensuring smooth daily operations across multiple clinics and service locations.

Our Locations

• Mississauga Clinic (Ridgeway Plaza) – 3465 Platinum Dr, Unit 95, Mississauga, ON L5N 2S1

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant (Clinic Operations) to support the daily administrative functions of our organization. This role is integral to maintaining efficient clinic workflows, supporting clinicians, and ensuring a seamless client experience.

The successful candidate will thrive in a fast-paced healthcare environment and demonstrate professionalism, discretion, and strong operational coordination skills.

Key Responsibilities

• Manage and triage incoming communications including voicemail, emails, and general inquiries
• Coordinate client scheduling including booking, rescheduling, cancellations, and confirmations using scheduling software
• Maintain and update referral tracking systems and generate operational reports as required
• Execute billing functions including invoicing, payment processing, receipts, and account statements using Stripe
• Support administrative workflow across multiple clinics and practitioners
• Ensure accuracy and consistency in client records and documentation
• Assist in general clinic operations and administrative coordination tasks as required

Qualifications & Skills

• Fluent in English (spoken and written)
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational, communication, and time-management skills
• High attention to detail with the ability to manage multiple priorities
• Previous experience in an administrative or healthcare office setting is an asset
• Knowledge of SEO and social media marketing is considered an asset
• Ability to work independently as well as collaboratively within a team environment