Administrative Clerk 1 - Building Inspection Administration

CRD; Canada; Hybrid; CAD 50,000 - 53,000; Part time

Benefits offered by this job

15% in lieu of benefits

Job summary

CRD's Building Inspection division seeks an Auxiliary Receptionist/Clerk to support daily front-office operations. You will handle inquiries about building permits, perform cashier duties, and maintain filing and reporting systems.

This role requires strong communication, accurate data entry, and proficiency with MS Office and SharePoint. You will process permit applications, update databases, assist inspectors, and help with month-end tasks.

Qualifications

• Certificate in a related discipline.
• Two years of directly related experience.
• Equivalent combination of education and experience.

Responsibilities

• Provides reception support and responds to inquiries about building permits.
• Trains auxiliary clerical staff as required.
• Provides clerical and cashier services.
• Prepares reports and correspondence for building inspection services.
• Updates permit database and records documentation.
• Coordinates filing and time-sensitive information for inspections.
• Receives permits fees and issues receipts.
• Supports SharePoint site and related databases.

Skills

Communication

Data entry

Proofreading

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Tempest

Organization

Customer service

Time management

Professionalism

Education

Related certificate

Two years related experience

Tools

Tempest

BC Land Title System

Job description

Select how often (in days) to receive an alert:

Business Unit:Electoral Area Services

Division:Building Inspection

Regular / Auxiliary:Auxiliary; up to 15 months

Job Type: Auxiliary (anticipated full-time schedule)

Pay Grade:CAN/05/02/J10

Rate of Pay:$36.01 - $38.31 per hour; plus 15% in lieu of benefits

Hours of Work:70 hours bi-weekly

Posting Date: September 3 , 2026

Closing Date: Open until filled, submission review to begin September 22, 2026

This position provides reception, clerical and administrative support relating to the day-to-day operations of the Building Inspection office and may be assigned to work at other locations subject to operations requirements.

Key Duties & Responsibilities

• Provides reception support and responds to general inquiries pertaining to building permits and permit application procedures.
• Provides direction, guidance and training to auxiliary clerical staff as required.
• Provides administrative and clerical services.
• Provides cashier services and prepares bank deposits as required.
• Prepares reports and correspondence in support of building inspection services.
• Records correspondence and documentation relating to building permit applications, pending files and property files.
• Enters permit information into building permit database.
• Processes building permit applications in preparation for building inspectors.
• Inputs building inspection worksheets into database and notifies applicants of permit fees.
• Coordinates filing system and time sensitive information related to inspections and work projects to ensure compliance with bylaw timelines.
• Receives and records permit fees and issues receipts for monies received.
• Contacts property owners who have expired building permits or building violations and assists them to obtain compliance, as required.
• Acts as the point of contact for building violations files.
• Compiles documentation for registering notices on land title and provides information for the preparation of staff reports.
• Prepares month end statistical reports, updates inventory of building permits and completed files.
• Acts as SharePoint Champion and assists in the ongoing development of the building Inspection SharePoint site, the building permit database and the department's external webpages.
• Prepares files for microfilming.
• Operates various office equipment, digital camera and related software, microfiche.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Additional Information

• None

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Strong accurate keyboarding and data entry skills.
• Thorough knowledge of grammar, spelling and proper formats and styles for business correspondence and proof reading and editing skills.
• Thorough knowledge of office operations, administrative processes and systems.
• Strong ability to operate various types of office equipment.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
• Strong proficiency and experience using property database software such as Tempest.
• Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
• Strong ability to deal with the public with professionalism, tact and diplomacy.
• Considerable experience in managing a bookkeeping system to record bank deposits and petty cash activities.
• Strong ability to deal with the public with professionalism, tact and diplomacy.
• Basic ability to understand and interpret various building bylaws related to the CRD.
• Working knowledge and experience with BC Land Title System and Land Title Act or similar, and procedures for research and retrieval/examination of available data/information.
• Strong ability to take initiative, use independent judgement and show discretion.
• Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
• Strong ability to establish and maintain effective and collaborative working relationships.

Qualifications

• Certificate in a related discipline
• A minimum of 2 years' directly related experience
• An equivalent combination of education and experience

Certifications

• Valid BC Driver's Licence