Administrative clerk

JobsMedia.io; Quebec; Hybrid; CAD 40,000 - 60,000; Full time

Benefits offered by this job

Telework up to 4 days/week

Telemedicine

Group insurance 100% paid

RRS employer contribution

Birthday leave / vacation options

Professional development reimbursement

Job summary

Novo is seeking an administrative clerk to join the Finance Department in a hybrid Quebec City setting. The role focuses on expense account management, invoicing, and accounts payable, with emphasis on accuracy and organization.

The successful candidate will hold a relevant DES/DEP, be proficient in Excel, and preferably have QuickBooks or Sage 300 experience, with at least two years of business experience. Telework up to four days per week and a supportive benefits package are offered.

Qualifications

• DES or DEP in administration, accounting, or equivalent experience.
• Excellent knowledge of Excel.
• Experience with QuickBooks and Sage 300 is an asset.
• Minimum two years of business experience.

Responsibilities

• Coordinate expense account management and validate expenses.
• Compile and send information for expense account payroll.
• Invoicing for services: produce, enter, and process invoices.
• Produce client statements and process accounts payable.
• Prepare various Excel tables and digitize documents.
• Perform related administrative tasks as needed.

Skills

Excel proficiency

Analytical skills

Organizational skills

Autonomy

Detail-oriented

Education

DES/DEP in administration or accounting

Tools

QuickBooks

Sage 300

Job description

Novo is looking for an administrative clerk to complete the Finance Department team. Are you looking for a permanent full-time job (35 hours) in the Quebec region and do you want to be part of a dynamic team? Look no further!

Are you an autonomous, rigorous person and you like working with numbers? So many assets to make you an accomplished and happy person at Novo.

The Selected Person Will Perform The Following Tasks

• Coordination of the expense account management process, in particular:
• Validation of expenses
• Compilation and sending of information for the expense account process payroll
• Invoicing for services rendered to clients, including:
• Producing, entering and processing invoices to clients
• Producing account statements to clients
• Processing accounts payable
• Preparing various Excel tables
• Assembling, filing and the digitization of certain documents
• Perform any other related task

You Are The Person We Need If

• You are rigorous and you have an eye for detail
• You have good analytical skills
• You have a sense of organization, planning and you know how to manage priorities
• You demonstrate autonomy

Your Qualifications And Talents

• Hold a DES or DEP in administration, accounting, or any other combination of relevant training and experience
• Very good knowledge of Excel
• Knowledge of QuickBooks and Sage 300 (an asset)
• Have at least two (2) years of business experience

We Have Set Up An Exceptional Working Environment

• Work and personal life balance: possibility of teleworking up to 4 days per week, flexible schedule, etc.
• Telemedicine and group insurance paid at 100% by Novo
• Simplified retirement plan (RRS) with employer contribution
• Caring corporate culture (Since 2018, Novo has been certified Healthy Business – Elite)
• Birthday leave and possibility of purchasing additional vacation
• Promotion of healthy lifestyle habits, including reimbursement of expenses registration for physical activities
• Access to an online training program and participation in team physical or social activities offered by Novo
• Reimbursement of public transportation or parking
• Possibilities for advancement and reimbursement of professional development costs

Position location: Hybrid teleworking in Quebec City, QC