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Administrative Clerk

Smart & Biggar LLP

Montreal

Hybrid

CAD 40,000 - 55,000

Full time

2 days ago
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Job summary

Smart & Biggar LLP is seeking bilingual Administrative Clerks for our Montreal office. The ideal candidates will provide crucial administrative support, manage scheduling, and maintain organized filing systems. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and possess strong organizational skills.

Benefits

Competitive compensation package
Flexible benefits program
Personal days for work-life balance
Employee referral program

Qualifications

  • Diploma in administration or equivalent work experience.
  • Previous experience in administrative roles considered an asset.
  • Ability to learn new software and technology quickly.

Responsibilities

  • Provide general administrative support to office staff.
  • Assist with document preparation and formatting.
  • Maintain electronic filing systems efficiently.

Skills

Bilingual in English and French
Attention to detail
Time management
Organizational skills
Ability to multi-task

Education

Diploma in administration, business or related field

Tools

MS Word
Outlook

Job description


Smart & Biggar is Canada's largest firm practicing exclusively in intellectual property (IP) and technology law, with offices inOttawa,Toronto,the Waterloo Region, Montreal,VancouverandCalgary. We have been leaders in intellectual property and technology law for over 125 years. We are regularly recognized as Canada’s top IP and technology firm.

We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity .

Smart & Biggar is currently looking for bilingual Administrative Clerks to join our Montreal office. In these roles, you will support various internal teams and support their day-to-day workflow.

This role is ideal for someone who is organized, detail-oriented, and comfortable working in a fast-paced, professional environment.

Responsibilities .

  • Provide general administrative support to office staff and internal departments
  • Assist with the preparation and formatting of documents
  • Maintain electronic filing systems, ensuring accuracy and organization
  • Enter, update, and track internal data and documentation
  • Coordinate meetings, schedules, and document distribution
  • Interact professionally with agents, lawyers, and other team members
  • Handle sensitive and confidential client information with discretion
  • Other duties may be assigned or amended as required

Qualifications, competencies, and experience .

  • Diploma in administration, business, or a related field, or a combination of relevant work experience and education
  • Prior experience in an administrative/office role would be considered an asset
  • Fully bilingual in English and French (spoken and written)
  • Proficient in MS Word and Outlook
  • Demonstrated ability to learn new software and technology quickly
  • Ability to work independently and as part of a team
  • Ability to multi-task and work in a fast-paced, high-volume environment
  • Strong attention to detail
  • Strong time management, organization, and prioritization skills

#LI-HYBRID

Smart & Biggar offers a comprehensive total rewards package including:

  • A competitive compensation structure based on transparency, clarity and fairness;
  • A flexible benefits program;
  • Personal days to help balance personal and professional commitments;
  • Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

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