Administrative Clerk

Smart & Biggar; Montreal; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading firm in intellectual property law seeks bilingual Administrative Clerks to join their Montreal office. This role involves offering crucial administrative support, helping ensure smooth operations for various internal teams. Ideal candidates are detail-oriented, organized, and can thrive in a dynamic environment. The firm emphasizes a culture of respect and inclusivity, welcoming applications from diverse individuals.

Benefits

Competitive compensation structure

Flexible benefits program

Personal days for work-life balance

Employee referral program

Qualifications

• Diploma in administration, business, or related field preferred.
• Experience in an administrative role considered an asset.
• Bilingual proficiency in English and French required.

Responsibilities

• Provide general administrative support to office staff.
• Maintain electronic filing systems and manage documentation.
• Coordinate meetings and schedules.

Skills

Attention to detail

Time management

Organizational skills

Bilingual (English and French)

Ability to multi-task

Education

Diploma in administration or business

Tools

MS Word

Outlook

Job description

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What We Do.

Smart & Biggar is Canada's largest firm practicing exclusively in intellectual property (IP) and technology law, with offices in Ottawa, Toronto, the Waterloo Region, Montreal, Vancouver and Calgary. We have been leaders in intellectual property and technology law for over 125 years. We are regularly recognized as Canada’s top IP and technology firm.

We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

Smart & Biggar is currently looking for bilingual Administrative Clerks to join our Montreal office. In these roles, you will support various internal teams and support their day-to-day workflow.

This role is ideal for someone who is organized, detail-oriented, and comfortable working in a fast-paced, professional environment.

Responsibilities.

• Provide general administrative support to office staff and internal departments
• Assist with the preparation and formatting of documents
• Maintain electronic filing systems, ensuring accuracy and organization
• Enter, update, and track internal data and documentation
• Coordinate meetings, schedules, and document distribution
• Interact professionally with agents, lawyers, and other team members
• Handle sensitive and confidential client information with discretion
• Other duties may be assigned or amended as required
  
  

Qualifications, Competencies, And Experience.

• Diploma in administration, business, or a related field, or a combination of relevant work experience and education
• Prior experience in an administrative/office role would be considered an asset
• Fully bilingual in English and French (spoken and written)
• Proficient in MS Word and Outlook
• Demonstrated ability to learn new software and technology quickly
• Ability to work independently and as part of a team
• Ability to multi-task and work in a fast-paced, high-volume environment
• Strong attention to detail
• Strong time management, organization, and prioritization skills
  
  

Smart & Biggar offers a comprehensive total rewards package including:

• A competitive compensation structure based on transparency, clarity and fairness;
• A flexible benefits program;
• Personal days to help balance personal and professional commitments;
• Employee referral program.
  
  

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.