Receptionist / Office Clerk

Stella-Jones; Montreal; On-site; CAD 30,000 - 60,000; Full time

Job summary

Stella-Jones is seeking a reliable Receptionist / Office Clerk. This role requires managing front-desk operations, supporting various departments with clerical tasks, and maintaining an organized office environment. Ideal candidates should possess excellent communication skills, a friendly demeanor, and strong organizational abilities.

Benefits

Extended health and dental coverage

Life insurance and accidental death & dismemberment (AD&D)

Short-Term and Long-Term disability coverage

Competitive compensation

Annual Profit Share Program

Retirement program (RRSP) with generous Company match

Company Share Purchase Program with 25% Company contribution match

Qualifications

• 2–3 years of experience in a receptionist or administrative support role.
• Proficiency in both English and French.

Responsibilities

• Manage front-desk operations and assist visitors.
• Handle incoming calls and mail.
• Assist departments with data entry and document preparation.

Skills

Excellent verbal communication

Excellent written communication

Organizational skills

Friendly demeanor

Team-oriented mindset

Education

High school diploma

Post-secondary education in administration or related field

Tools

Microsoft Office Suite

Job description

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Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange (TSX : SJ).

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever- expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

Position Summary

We are seeking a reliable, organized, friendly, and professional Receptionist / Office Clerk to serve as the first point of contact for our organization. The ideal candidate will be responsible for managing front-desk operations, maintaining an organized office environment, and providing clerical support across various departments. This role requires excellent communication skills, a strong sense of initiative, and the ability to juggle multiple priorities efficiently.

Key Responsibilities

Front Desk & Office Management

• Answer and direct incoming calls with professionalism and courtesy.
• Greet and assist visitors, ensuring a welcoming and professional front office presence.
• Handle incoming and outgoing mail and packages.
• Prepare waybills and arrange small shipments through designated courier services.
• Manage conference room bookings and ensure meeting spaces are clean, stocked, and properly set up.
• Maintain clean, organized, and welcoming common areas.
• Monitor inventory levels and order office supplies, stationery, and groceries as needed.
• Ensure stock is replenished and appropriately organized across all workspaces.

Clerical & Departmental Support

• Assist departments with data entry, document preparation, scanning, etc.
• Support administrative projects and ad-hoc tasks as needed.

Qualifications

• High school diploma (post-secondary education in administration or related field is an asset).
• 2–3 years of experience in a receptionist, office assistant or administrative support role.
• Excellent verbal and written communication skills in both English and French.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Friendly, professional demeanor with a team-oriented mindset.

This is an on-site position requiring daily presence at our office. Occasional lifting (up to 20 lbs) may be required to manage office supplies and groceries.

Why Join Stella-Jones?

At Stella-Jones, we value integrity, teamwork, and continuous improvement. We offer a supportive work environment where your contributions are recognized and your growth is encouraged.

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including :

• Extended health and dental coverage
• Life insurance and accidental death & dismemberment (AD&D)
• Short-Term and Long-Term disability coverage
• Competitive compensation
• Annual Profit Share Program
• Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
• Company Share Purchase Program with 25% Company contribution match

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Wood Product Manufacturing

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