Administrative Buyer

Brunel; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

Brunel in Calgary is seeking a Buyer I to procure spot equipment, materials, chemicals/catalysts, and service requirements for multiple business lines. This entry-level role handles requisitions, issues purchase orders, and coordinates supplier communications to support procure-to-pay activities while adhering to company policies.

The position emphasizes developing procurement expertise, supplier relationship management, and cross-functional collaboration with other business units, with room for

Qualifications

• Bachelor's degree in mechanical engineering is required.
• P.Eng. designation or ability to obtain prior to start date is required.
• Mechanical Engineering degree preferred; Electronics Engineering backgrounds will not be considered.
• Experience with downhole tools is an asset.
• Experience or specialization in Materials Science is an asset.
• Experience in metrology is an asset.
• Design and drafting experience are assets.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Experience working collaboratively with suppliers and cross-functional teams.

Responsibilities

• Process a queue of requisitions and convert them to purchase orders daily.
• Purchase spot equipment, materials, chemicals/catalysts, and service requirements for multiple business lines.
• Collect written proposals and quotations from vendors as required.
• Conduct simple negotiations related to pricing and general terms and conditions.
• Confirm supplier acknowledgements and monitor delivery commitments.
• Execute purchase order revisions and updates as required.
• Perform ongoing PO maintenance, including updating PO text, delivery dates, quantities, and pricing information.
• Ensure purchasing activities are completed in accordance with company policies and procedures.
• Liaise with Strategic Buyers regarding project purchases, turnaround purchases, and potential sourcing opportunities.
• Communicate with suppliers regarding order status, pricing, lead times, and delivery schedules.
• Build and maintain positive working relationships with suppliers and internal stakeholders.
• Escalate supply risks, late deliveries, and constrained materials as appropriate.
• Address invoice discrepancies related to purchase orders and goods receipts.
• Review invoice issues and coordinate with suppliers and Accounts Payable to support timely invoice payment.
• Approve invoice payment for additional freight costs not accounted for on the purchase order, where applicable.
• Support three-way matching activities (PO, Goods Receipt, Invoice).
• Maintain procurement transaction accuracy and system integrity.
• Assist in resolving payment and administrative procurement issues.
• Support procurement KPI reporting and open-order management activities.
• Contribute to continuous improvement initiatives across procurement and supply chain processes.
• Identify opportunities to improve efficiency and enhance supplier performance.
• Ensure compliance with procurement policies, procedures, and internal controls.

Skills

Procure-to-Pay Knowledge

Contract Management

Negotiating and Influencing

Relationship Management

Analytical Skills

Education

Bachelor's degree in Mechanical Engineering

P.Eng. designation or ability to obtain

Tools

ERP Systems

Job description

Brunel is currently seeking a Buyer I who will be responsible for purchasing spot equipment, materials, chemicals/catalysts, and service requirements for multiple business lines. This position level would typically include a junior Buyer performing mostly tasks that do not require prior extensive experience. The role is responsible for processing requisitions, issuing and maintaining purchase orders, coordinating supplier communications, and supporting procure-to-pay activities while ensuring compliance with company procurement processes.

Responsibilities:

Procurement Execution

• Process a queue of requisitions and convert them to purchase orders daily.
• Purchase spot equipment, materials, chemicals/catalysts, and service requirements for multiple business lines.
• Collect written proposals and quotations from vendors as required.
• Conduct simple negotiations related to pricing and general terms and conditions.
• Confirm supplier acknowledgements and monitor delivery commitments.
• Execute purchase order revisions and updates as required.
• Perform ongoing PO maintenance, including updating PO text, delivery dates, quantities, and pricing information.
• Ensure purchasing activities are completed in accordance with company policies and procedures.
• Liaise with Strategic Buyers regarding project purchases, turnaround purchases, and potential sourcing opportunities.
• Communicate with suppliers regarding order status, pricing, lead times, and delivery schedules.
• Build and maintain positive working relationships with suppliers and internal stakeholders.
• Escalate supply risks, late deliveries, and constrained materials as appropriate.
• Address invoice discrepancies related to purchase orders and goods receipts.
• Review invoice issues and coordinate with suppliers and Accounts Payable to support timely invoice payment.
• Approve invoice payment for additional freight costs not accounted for on the purchase order, where applicable.
• Support three-way matching activities (PO, Goods Receipt, Invoice).
• Maintain procurement transaction accuracy and system integrity.
• Assist in resolving payment and administrative procurement issues.

Performance & Continuous Improvement

• Support procurement KPI reporting and open-order management activities.
• Contribute to continuous improvement initiatives across procurement and supply chain processes.
• Identify opportunities to improve efficiency and enhance supplier performance.
• Ensure compliance with procurement policies, procedures, and internal controls.

Qualifications

Behavioral Skills

• Ability to adapt
• Analytical skills
• Communicates Effectively
• Customer Focused

Functional Skills

• Procure-to-Pay (P2P) Knowledge
• Controls Mindset
• Application of Business & Procurement Technical Knowledge
• Contract Development
• Contract Management
• Negotiating and Influencing
• Relationship Management

Education & Experience

• Bachelor's degree in mechanical engineering required.
• Professional Engineer (P.Eng.) designation required or ability to obtain P.Eng. designation prior to start date.
• Mechanical Engineering degree preferred; Electronics Engineering backgrounds will not be considered.
• Experience with downhole tools is considered an asset.
• Experience or specialization in Materials Science is considered an asset.
• Experience in metrology is considered an asset.
• Design and drafting experience are considered an asset.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Experience working collaboratively with suppliers and cross-functional teams.

We Offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort - let us match you to your ideal position.

About Us

Brunel has a reputation for working with some of the best in the business. That's what we continually strive for. Brunel provides the global recruitment and workforce services you need to lead your industry. With 50 years of market experience in Renewable Energy, Automotive, Oil & Gas, Life Sciences, Mining and Infrastructure, we help you finish major projects safely, compliantly, on-time, within budget and at the highest quality, so you can keep growing - anywhere in the world.