Administrative Associate

Western Financial Group; Town of Woodstock; On-site; CAD 34,000 - 42,000; Full time

Benefits offered by this job

14 Paid Wellness Days

3 weeks’ vacation

Company matching savings programs

100% employer paid group benefits

Job summary

Western Financial Group is seeking an Administrative Associate in Woodstock, NB to support a high-volume reception and clerical tasks. The role emphasizes professional customer service, data accuracy, and collaboration within a team that values wellness, community impact, and continuous development.

The successful candidate will have 3+ years in a fast-paced reception role, strong data entry skills, and a commitment to professional communication.

Qualifications

• Intermediate typing speed and data entry skills.
• 3+ years in a fast-paced reception/switchboard role.
• Ability to identify and implement best practices for administrative tasks.
• Professional communication etiquette, both written and verbal.

Responsibilities

• Answer an expected 100+ call reception with efficiency and professionalism.
• Reconcile billing statements and payments.
• Accurate data entry on customer files.
• Complete weekly mailouts, approximately 250/week.
• Provide assistance in the coordination of functions and events.
• Continuous self-development, through industry and community involvement business.
• Demonstrate a willingness to obtain Insurance License.

Skills

Typing speed

Data entry

Reception experience

Best practices

Professional communication

Job description

Proudly Canadian. Driven by Purpose. Rooted in Care.

Join a national team where people, purpose, and community come first. Western Financial Group was named a 2025 Top Insurance Employer by Insurance Business Canada and is home to more than 2,300 team members supporting over one million customers across 200+ locations across Canada.

Administrative Associate - Woodstock, NB

Manage a high-volume reception with tact and efficiency to support the success of the office.

Your success stems from your efficient support with daily clerical tasks and focuses on excellent customer service. You have the opportunity to be part of a collaborative and motivated team who all contribute to the achievement of business goals.

Accountabilities:

• Answer an expected 100+ call reception with efficiency and professionalism
• Reconcile billing statements and payments
• Accurate data entry on customer files
• Complete weekly mailouts, approximately 250/week
• Provide assistance in the coordination of functions and events
• Continuous self-development, through industry and community involvement business
• Demonstrate a willingness to obtain Insurance License

Our customers come from all walks of life, and so do we. It's the unique contributions of all Western team members that drive our success. We hire talented people from a wide variety of backgrounds because we know that it makes our company stronger. If you share our values, you'll find a home among our 1,800+ family members.

The value you bring

• Intermediate typing speed and data entry skills
• 3+ years in a fast-paced reception/switchboard role
• Ability to identify and implement best practices for administrative tasks
• Professional communication etiquette, both written and verbal
• Hours/Duration: Full Time, Permanent - 35 hours/week
• Location: Woodtock, NB
• Current Vacancy: Yes
• Requisition #: 83183
• Compensation Range: $33,600 – $42,000

Why Western?

Western’s people-first culture, grounded in our guiding principles of Truthfulness, Fairness, Value, and Loyalty, is recognized across Canada and strengthened by our commitment to wellness, flexibility, and meaningful community impact.

Highlights include:

• 14 Paid Wellness Days, 3 weeks’ vacation, company matching savings programs, and 100% employer paid group benefits for eligible employees

Our Commitment to Inclusion:

At Western, we strive to create an accessible, equitable, and inclusive workplace where everyone feels valued and can thrive. As an equal opportunity employer, we encourage applicants of all backgrounds to apply, even if your experience doesn’t perfectly match every qualification. If you need assistance or an accommodation during the hiring process, please contact [e-mail] or visit our Careers page .

Our Human First Hiring Approach:

We do not use artificial intelligence to screen, assess, or select applicants. All applications are personally reviewed by Western’s Talent Acquisition Consultants. As part of our hiring process, we use standardized, scientifically validated skills assessments (nonAI), and all results are reviewed by our hiring team.