Administrative Assistant, Treatment & Rehabilitation Program Admin

St. Joseph's Health Care London; London; On-site; CAD 41,000 - 48,000; Part time

Job summary

St. Joseph's Health Care London in London, Ontario, is seeking an Administrative Assistant for the Parkwood Institute Mental Health Care program.

This temporary part-time role supports Clinical Managers with program metrics, onboarding coordination, and procurement tracking. The ideal candidate has a high school diploma, a two-year office administration diploma, strong Excel/Word/Outlook skills, and experience in health care administration.

Qualifications

• Secondary school diploma required.
• Two year post-secondary diploma in office administration.
• Demonstrated intermediate proficiency in Excel, Word and Outlook.
• Two years' experience in an administrative support role.
• Health care setting experience preferred.

Responsibilities

• Provide confidential administrative support to Clinical Managers in the Parkwood Mental Health Care program.
• Collate and prepare program metrics, track initiatives and prepare reports.
• Coordinate onboarding/orientation activities for new employees.
• Coordinate procurement and ordering of supplies and equipment; track utilization.

Skills

Excel

Word

Outlook

Administrative support

Data management

Time management

Communication

Teamwork

Education

Secondary (High) School Diploma

Two year Post Secondary Diploma in office administration

Tools

MS Office Suite

Job description

Parkwood Institute Mental Health Care - London, ON

Temporary Part Time

Salary Range: $29.76 - $35.00 /hour

This is a temporary position expected to extend until January 30, 2027, subject to the availability of work.

The Administrative Assistant, mental health provides confidential functional administrative support to the Clinical Managers of the Parkwood Mental Health Care program. Support includes but is not limited to the collation and preparation of various program metrics, initiative tracking and reporting, organizing and scheduling onboarding/orientation activities of new employees. In addition, coordinate procurement and ordering of supplies and equipment as well as tracking utilization.

Essential Qualifications

• Secondary (High) School Diploma
• Two year Post Secondary Diploma in office administration
• Demonstrated intermediate level proficiency in Excel, Word and Outlook
• Two years' experience working in an administrative support role
• Previous work experience in a health care setting
• Experience using email system such as Outlook required
• Experience working with data, spreadsheets and reports
• Carries out duties with professionalism, using discretion, and maintaining confidentiality at all times
• Proven time management skills with the ability to multi-task, problem solve, meet multiple competing deadlines and changing priorities, and work under pressure
• Detail-oriented and maintains a high level of accuracy
• Uses diplomacy, tact and good judgment in decision making
• Maintains a proactive, positive and professional attitude at all times
• Highly motivated, creative thinker with good problem-solving skills
• Effective interpersonal communication, collaboration, customer service, and organizational skills
• Ability to work effectively in a team environment with frequent interruptions
• Ability to communicate and manage leader expectations based on triaging of competing priorities

Preferred Qualifications

• Proficiency in French would be an asset

Teaching and Research

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties

Immunization Requirements

• Provide vaccination records or proof of immunity against measles, mumps rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of the Tuberculosis skin testing