Administrative Assistant, Perioperative Services

St. Joseph's Health Care London; London; On-site; CAD 45,000 - 53,000; Full time

Job summary

St. Joseph's Health Care London is seeking an organized administrator to support the Director and team in a busy perioperative setting in London, Ontario. The role involves data management, presentations, and coordination for projects and events.

The position requires at least three years of relevant experience, strong MS Office skills, and excellent communication abilities. A temporary full-time role with a planned end date and potential extension is offered.

Qualifications

• Minimum of three (3) years related experience in a busy office environment, supporting a physician or a hospital administrative leader.
• Demonstrated intermediate level skill with Microsoft Office Suite (Word, Excel, PowerPoint), Office 365, Outlook, as well as knowledge of SAS/databases.
• Proficient in use of videoconferencing and media equipment, budget monitoring, data collection and preparing reports.
• Excellent communication skills, both verbal and written, including grammar, spelling, proofreading and composition.
• Strong attention to detail and accuracy.
• Strong problem-solving skills and discretion when handling confidential information.

Responsibilities

• Support the Director and team with accurate administrative processes.
• Utilize electronic systems to gather information, generate correspondence, manage data and create presentations.
• Provide departmental and inter-departmental support for projects and corporate events.
• Collaborate with internal staff and external stakeholders in a professional manner.

Skills

Communication skills

Multi-tasking

Data reporting

Problem solving

Confidentiality

Customer service

Education

Secondary (High) School Diploma

Office administration diploma

Medical administration diploma

Business diploma

Tools

Microsoft Office Suite

Office 365 / Outlook

SAS/databases

Job description

Perioperative Services

St. Joseph's Hospital - London, ON

Temporary Full Time

Salary Range: $32.45 - $38.19 /hour

Temporary position anticipated to extend until September 30, 2027, and is subject to the availability of work

This position is responsible for accurate and efficient administrative processes in support of the Director and associated team members. This role is responsible for incorporating efficient and effective use of electronic systems and software to gather information, generate correspondence, manage data and create presentations on behalf of the Director. The position will also provide departmental and inter-departmental support to various projects/corporate events.

Essential Qualifications

• Secondary (High) School Diploma
• Office administration/medical administration/business diploma
• Minimum of three (3) years related experience in a busy office environment, supporting a physician or a
• hospital administrative leader
• Demonstrated intermediate level skill with Microsoft Office Suite (Word, Excel, PowerPoint), Office 365, Outlook, as well as knowledge of SAS/databases
• Proficient in use of videoconferencing and media equipment, budget monitoring, data collection and preparing reports
• Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA
• Demonstrated ability to work in a multi-task, dynamic environment
• Excellent communication skills, both verbal and written, including excellent grammar, spelling, proofreading and composition skills
• Strong attention to detail and accuracy
• Strong problem-solving skills
• Strong customer service orientation and interpersonal skills with the ability to exercise considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or
• sensitive nature
• Ability to investigate and resolve problems, dealing with multiple levels of internal staff and external stakeholders in a professional manner
• Self-starter, demonstrating initiative, anticipating needs and willing to tackle additional tasks to support Director/department

Preferred Qualifications

• Proficiency in French would be an asset
• Previous experience working with physicians, residents, medical secretaries

Teaching and Research

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties.

Immunization Requirements

• Provide vaccination records or proof of immunity against measles, mumps rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of the Tuberculosis skin testing