Administrative Assistant - Senior

NOV; Nisku; On-site; CAD 48,000 - 62,000; Full time

Job summary

NOV is seeking a Snr Administrative Assistant to provide administrative, clerical, and secretarial support to Managers, Supervisors, and the Area Manager in Canada. The role includes filing, report generation, and processing Sales Orders, Invoices and Purchase Orders, with a focus on maintaining accurate data and efficient office operations.

The ideal candidate brings 5+ years of related experience, a High School Diploma or GED, and strong Microsoft Office and Outlook skills to support

Qualifications

• Good communication skills (verbal and written).
• High School Diploma or GED preferred.
• 5 years+ experience in a related field required.
• Microsoft Office & Outlook knowledge is required.

Responsibilities

• Supports and coordinates with internal and external resources (operations, service, accounting, project management) and brings significant problems to the manager’s attention.
• Verify and enter information into the database.
• Update and balance the General Ledger.
• Filing duties and generate/create reports as requested.
• Provide telephone and personal greetings, direction and assistance.
• Assist group with Sales Orders, Invoices, and Purchase Orders as needed.
• Enter information from reports into database and complete documents for invoicing.

Skills

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Job description

Job Description

The Snr Administrative Assistant is responsible for administrative, clerical, and secretarial support to the group’s Managers, Supervisors, and Area Manager.

Job Description

The Snr Administrative Assistant is responsible for administrative, clerical, and secretarial support to the group’s Managers, Supervisors, and Area Manager.

Responsibilities

• Supports & coordinates with internal and external resources (operations, service, accounting, project management) and brings significant problems encountered to the manager’s attention.
• Responsible to follow all applicable company and corporate policies, guiding principles, procedures and programs; including but not limited to the process map, support processes, health, safety and environmental requirements.
• Verify and enter information into the database.
• Update and balance the General Ledger.
• Filing duties.
• Generate and create reports as requested.
• Telephone and personal greetings, direction and assistance.
• Provide assistance to the group with Sales Orders, Invoices, and Purchase Orders as needed.
• Track, organize, and maintain U.S. orders.
• Review and evaluate service reports for completion.
• Enter information from reports into database.
• Complete documents and submit for invoicing.
• Assist in scanning and photocopying.
• Word processing, e-mail, and administrative support.
• Office management responsibilities including office supply orders.
• Change person on-call every Monday
• Update Critical Vendor list once a year.
• NRPI once a year, update AIMS, keep post lists updated.
• Enter shop hours weekly into timekeeping system.
• Process cheque requests.
• Other duties as assigned.

Qualifications

• Good Communication skills (verbal and written)
• High School Diploma or GED preferred
• 5 years+ experience in a related field required
• Microsoft Office & Outlook knowledge is required

NOV is an Equal Opportunity Employer and Prohibits Discrimination or Harassment of Any Kind

NOV is committed to the principle of equal employment opportunities for everyone and to providing employees with a work environment free of discrimination and harassment. National Oilwell Varco values inclusion and diversity; we encourage all qualified candidates to apply.

With over 40 different locations in Canada, and 35,000 people worldwide, NOV is proud to offer their employees competitive pay and excellent benefits, Employer retirement plan contributions, Health Spending account and employer paid premiums. We are also proud to provide on the job training, with potential for advancement within our organization and an Educational Assistance Program

NOV thanks all interested applicants, however only those selected for interview will be contacted.