Administrative Assistant, Senior

Bombardier Inc.; Dorval; Hybrid; CAD 60,000 - 78,000; Full time

Benefits offered by this job

Insurance plans

Retirement plan

Employee Assistance Program

Job summary

Bombardier in Dorval, QC, is seeking a Senior Administrative Assistant to provide high‑level support to executives and teams across Finance and Procurement. You will manage calendars, coordinate meetings, process invoices, prepare reports, and assist with budgets, travel arrangements, and onboarding of new hires in a bilingual environment.

The role requires seven years of relevant experience, a college diploma in administration or equivalent, and strong proficiency in MS Office, SAP, SharePoint,

Qualifications

• College or technical diploma in administration or human resources, or equivalent experience required.
• Minimum of seven (7) years of experience in a similar coordination or senior technical support role.
• Proven experience supporting senior leaders in a complex, fast-paced environment.
• Strong proficiency with MS Office (Outlook, Word, PowerPoint, Excel).
• Solid working knowledge of SAP, SharePoint, Teams, OneDrive, and modern collaboration tools (asset).
• Fluency in French and English, both written and spoken.
• Strong organizational skills, sound judgment, and the ability to manage multiple priorities simultaneously.
• High level of autonomy, initiative, and attention to detail.
• Excellent interpersonal skills and a collaborative mindset.
• Ability to handle sensitive information with the highest level of discretion and confidentiality.

Responsibilities

• Day-to-day support: manage calendars, coordinate meetings, resolve scheduling conflicts and follow up on emails, approvals, deadlines and agreed actions.

Skills

Bilingual: French/English

MS Office Suite

Education

College diploma in administration or equivalent

Tools

SAP

SharePoint

Teams

OneDrive

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

At Bombardier, we design, build and maintain the world's peak-performing aircraft for the world's most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

With our employees' well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program

What are your contributions to the team?

• Day-to-day support: manage calendars, coordinate meetings, resolve scheduling conflicts and follow up on emails, approvals, deadlines and agreed actions.
• Purchasing and suppliers: prepare and track purchase requisitions (PRs) and purchase orders (POs), coordinate required approvals, verify invoices and follow up on payments with the relevant teams in accordance with internal policies.
• Financial administration: support budget tracking for the two departments, maintain expense trackers, reconcile charges and corporate credit card statements, flag variances and assist with forecasts, annual planning, chargebacks and year-end activities in collaboration with Finance and Procurement.
• Meetings and logistics: organize team meetings and meetings with internal and external partners, coordinating invitations, rooms, materials, logistical requirements and follow-ups.
• Travel and expenses: coordinate bookings, itineraries and travel logistics, and prepare and track expense reports in accordance with company policies.
• New employee onboarding: coordinate administrative and logistical arrangements for new hires, including IT equipment orders and introductory meetings, in collaboration with the relevant teams.
• Documentation and communications: draft, revise and format correspondence, presentations, memoranda and reports in English and French; update organizational charts and tracking tools, maintain accurate records and manage incoming and outgoing mail.
• Team activities and shared spaces: support team, recognition and training activities; order supplies; help ensure meeting and training rooms function properly and assist users of the workspace reservation system.
• Continuous improvement and confidentiality: support special projects and improvements to administrative processes, tools and tracking practices while ensuring accuracy, discretion and confidentiality.

How to thrive in this role?

• College or technical diploma in administration or human resources, or equivalent experience required.
• Minimum of seven (7) years of experience in a similar coordination or senior technical support role.
• Proven experience supporting senior leaders in a complex, fast-paced environment.
• Strong proficiency with MS Office (Outlook, Word, PowerPoint, Excel).
• Solid working knowledge of SAP, SharePoint, Teams, OneDrive, and modern collaboration tools (asset).
• Fluency in French and English, both written and spoken.
• Strong organizational skills, sound judgment, and the ability to manage multiple priorities simultaneously.
• High level of autonomy, initiative, and attention to detail.
• Excellent interpersonal skills and a collaborative mindset.
• Ability to handle sensitive information with the highest level of discretion and confidentiality.

Please note: You don't need all the skills, knowledge, and experience listed to apply for this position. We're not looking for the perfect candidate, we're looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Administrative Assistant, Senior

Primary Location Administrative Centre (CA)

Organization Aerospace Canada

Shift

Employee Status Regular

Requisition 16546 Administrative Assistant, Senior