Administrative Assistant/Receptionist

Welch LLP; Toronto; On-site; CAD 55,000 - 58,000; Full time

Benefits offered by this job

3 weeks vacation

Summer Fridays

Christmas closure

Volunteer days

Job summary

Welch LLP, headquartered in downtown Toronto, seeks an Administrative Assistant to provide admin support across multiple internal departments. The role is on-site five days a week, with duties spanning document preparation, mail coordination, reception, and client communications.

Requires secondary school completion with a 1-year admin diploma or equivalent, plus 2 years of clerical experience. Strong English communication and MS Office skills are essential.

Qualifications

• Minimum secondary school completion plus 1-year office administration diploma or equivalent.
• 2 years clerical/administrative experience.
• Excellent verbal and written communication in English.
• MS Office proficiency (Word, Excel, Outlook, PowerPoint, Access).
• Ability to work independently and meet deadlines.

Responsibilities

• Typing, emailing, editing and proofreading letters and memos; ensure accuracy and grammar.
• Printing and collating documents.
• Sort mail; coordinate outgoing mail and couriers.
• Request supply orders from home office.
• Reception duties including greeting guests.
• Send documents to clients for signature.
• Prepare correspondence, emails and financial documents.
• Check documents for completion before distribution.
• Maintain confidential records and databases such as client addresses in Star.
• Typing and printing Taxprep forms.
• Support Senior and Administrative Services Specialists as needed.
• Event planning and team social events.
• Rotate weekend schedule during Personal Tax Season.

Skills

Excellent communication

Independent work

Attention to detail

English proficiency

Strong interpersonal skills

Time management

Education

Secondary school + office admin diploma

Tools

MS Office

Star database

Job description

Salary: $55,000-$58,000

Headquartered in downtown Toronto, with 12 offices between Gatineau and Toronto, the key to our success is continually evolving to meet the needs of its employees, clients and the marketplace.With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’s expertise and commitment to exceptional service. Our clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately-held companies and small cap public companies listed in Canada.

Grounded in a values-led culture (care, impact, empower), we are focused on creating a diverse and inclusive environment, in our leadership, and supporting our surrounding communities.

Welch LLP offers plenty of ways to connect and enjoy in-office workdays. From the popular snack cart, paid volunteer days to fun seasonal events like our summer picnic and tax party there is always something fun on the calendar! Welch LLP prioritizes work-life balance, promoting 3 weeks of vacation, summer Friday office closure, and fully paid Christmas closure.

National Firm expertise, with the value and service of a mid-market firm

Established in 1918, we evolved from a single office to the largest locally owned and operated firm in the Ottawa region. With 12 offices and over 300 people across Ontario and Western Quebec,Welch LLP has deeps roots in the communities it serves.Welch ranks as one of thelargest mid-market accounting firms in Canada and with strong growth prospects.

This posting is to fill an existing availability within the team.

About the Opportunity

Welch LLP is currently looking for Administrative Assistant to join our team and provide admin support across multiple internal departments.

Duties and Responsibilities

• Typing, e-mailing editing and proofreading letters and memos; ensuring documentation is accurate and grammatically correct
• Printing, collating documents
• Sorting mail, coordinating outgoing mail and couriers
• Requesting supply orders from home office
• Reception duty including greeting guests
• Sending documents to clients for signature
• Preparing correspondence, emails and financial documents
• Checking all documents for completion prior to distributing
• Maintaining confidential records, files and materials
• Updating and maintaining various corporate databases such as client address changes in Star, adding and deleting contacts
• Typing and printing Taxprep forms
• Supporting Senior and Administrative Services Specialists when needed
• Event planning and team social events
• Will require rotating weekend schedule during Personal Tax Season

Qualifications

• Experience working in Professional Services environment
  A minimum completion of secondary school and a one year office administration diploma or equivalent education and experience
• 2 years of previous experience in clerical or administrative functions
• Excellent verbal and written communication skills in English
• Bilingualism is an asset
• Good knowledge of office and administrative procedures
• High level of proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, Access) including the ability to create and maintain spreadsheets of data
• Strong interpersonal skills and ability to create and maintain positive working relationships with others both internally and externally
• Ability to efficiently produce high-quality deliverables with short and/or competing deadlines
• Ability to take initiative and work independently
• Strong attention to detail and accuracy
• Ability to safe guard confidential personal information
• An understanding of the nature of working within a public accounting firm would be an asset

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

We thank all applicants for their interest but only those selected for an interview will be contacted. Please note this role is fully-on site (5 days per week in our downtown Toronto).

AI is not currently used in Welch's hiring process.