Administrative Assistant - Reception

Heidelberg Materials North America; Vancouver; On-site; CAD 51,000 - 60,000; Full time

Benefits offered by this job

Competitive benefits

Pension plan

RRSP options

Career development

Job summary

Heidelberg Materials North America is seeking an organized administrative professional to join our Vancouver office. This 100% on-site role supports front-office operations, purchases, and general office management.

You will provide receptionist duties, coordinate communications, and assist with accounts payable tasks while upholding confidentiality. The position offers competitive salary, comprehensive benefits, a company pension plan, and opportunities for training and career growth.

Qualifications

• Previous experience in an administrative, receptionist, or office support role preferred.
• Strong customer service orientation with professional communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities effectively.
• Proficiency with Microsoft Office and willingness to learn SAP.
• Dependable, punctual, and comfortable working independently while taking initiative to support daily office operations.
• Sound judgment with the ability to handle confidential information appropriately.

Responsibilities

• Provide professional front-line support by answering calls, greeting visitors, and directing inquiries to the appropriate departments or contacts.
• Manage daily office communications, including coordinating mail and courier services, sorting deliveries, and distributing inter-office correspondence.
• Support purchasing and administrative processes, including entering purchase requisitions, coordinating office purchases, and providing limited accounts payable support as needed.
• Maintain smooth office operations by ordering office and janitorial supplies, managing purchasing card transactions, and coordinating general office needs.
• Provide accurate and organized administrative support while maintaining records, handling confidential information, and ensuring reception and shared spaces remain professional and well maintained.

Skills

Administrative experience

Customer service

Organizational skills

Microsoft Office

Independent working

Confidential information handling

Tools

SAP

Job description

About Us

Heidelberg Materials is one of the world’s largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

About Us

Heidelberg Materials is one of the world’s largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

What You’ll Be Doing

• Provide professional front-line support by answering calls, greeting visitors, and directing inquiries to the appropriate departments or contacts.
• Manage daily office communications, including coordinating mail and courier services, sorting deliveries, and distributing inter-office correspondence.
• Support purchasing and administrative processes, including entering purchase requisitions, coordinating office purchases, and providing limited accounts payable support as needed.
• Maintain smooth office operations by ordering office and janitorial supplies, managing purchasing card transactions, and coordinating general office needs.
• Provide accurate and organized administrative support while maintaining records, handling confidential information, and ensuring reception and shared spaces remain professional and well maintained.

What Are We Looking For

• Previous experience in an administrative, receptionist, or office support role preferred.
• Strong customer service orientation with professional communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities effectively.
• Proficiency with Microsoft Office and willingness to learn new systems, including SAP.
• Dependable, punctual, and comfortable working independently while taking initiative to support daily office operations.
• Sound judgment with the ability to handle confidential information appropriately.

Work Environment

• 100% on-site position, Monday through Friday, with no remote or hybrid work options.
• Independent front-office responsibilities with support from the broader administrative team.
• Professional office environment requiring reliability, adaptability, multitasking, and a proactive approach to daily responsibilities.

What We Offer

• Competitive base salary of $51,010–$59,940 annually ($24.52–$28.82 per hour).
• Industry-leading benefits package, including health, dental, and wellness.
• Pension plan with an automatic company contribution as well as matching contributions and RRSP options.
• Opportunities for training, development, and career growth within a global organization.

Heidelberg Materials welcomes and encourages applications from people with disabilities. Accommodations may be available upon request for candidates taking part in all aspects of the selection process.

Req ID

JR10019323

As part of our hiring process, we may use AI-assisted tools to support the screening and evaluation of candidate applications and interviews. These tools help streamline the initial assessment, but all decisions about candidate advancement are made by human recruiters and hiring managers. While technology supports early steps, every interview will be handled by experienced recruiters and hiring managers to provide a personal touch.