Administrative Assistant - Reception

01701 Heidelberg Materials Canada Limited; Vancouver; On-site; CAD 51,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Dental

Wellness

Pension plan

RRSP options

Training & development

Job summary

Heidelberg Materials Canada Limited in Vancouver, BC, is seeking an administrative professional to provide front-line support, handle inquiries, and coordinate daily office operations. The role involves reception duties, mail and courier management, and enabling efficient purchasing and administrative processes.

You will enter requisitions, assist with office purchases, and provide limited accounts payable support while maintaining organized records and confidential information with

Qualifications

• Previous experience in an administrative, receptionist, or office support role preferred.
• Strong customer service orientation with professional communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Proficiency with Microsoft Office and willingness to learn new systems, including SAP.

Responsibilities

• Provide front-line support by answering calls and directing inquiries to appropriate contacts.
• Manage daily office communications, including coordinating mail and courier services and distributing inter-office correspondence.
• Support purchasing and administrative processes, including requisitions, office purchases, and limited accounts payable support.
• Maintain smooth office operations by ordering supplies and coordinating general office needs.
• Provide accurate administrative support while handling confidential information and keeping reception areas professional.
• Work independently with reliability and a proactive approach to daily office tasks.

Skills

Customer service

Communication

Organizational skills

Tools

SAP

Job description

Line of Business: Service & Support

About Us Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

What You'll Be Doing

Provide professional front-line support by answering calls, greeting visitors, and directing inquiries to the appropriate departments or contacts.

Manage daily office communications, including coordinating mail and courier services, sorting deliveries, and distributing inter-office correspondence.

Support purchasing and administrative processes, including entering purchase requisitions, coordinating office purchases, and providing limited accounts payable support as needed.

Maintain smooth office operations by ordering office and janitorial supplies, managing purchasing card transactions, and coordinating general office needs.

Provide accurate and organized administrative support while maintaining records, handling confidential information, and ensuring reception and shared spaces remain professional and well maintained.

What Are We Looking For

Previous experience in an administrative, receptionist, or office support role preferred.

Strong customer service orientation with professional communication skills.

Excellent organizational skills, attention to detail, and ability to manage multiple priorities effectively.

Proficiency with Microsoft Office and willingness to learn new systems, including SAP.

Dependable, punctual, and comfortable working independently while taking initiative to support daily office operations.

Sound judgment with the ability to handle confidential information appropriately.

Work Environment

100% on-site position, Monday through Friday, with no remote or hybrid work options.

Independent front-office responsibilities with support from the broader administrative team.

Professional office environment requiring reliability, adaptability, multitasking, and a proactive approach to daily responsibilities.

What We Offer

Competitive base salary of $51,010–$59,940 annually ($24.52–$28.82 per hour).

Industry-leading benefits package, including health, dental, and wellness.

Pension plan with an automatic company contribution as well as matching contributions and RRSP options.

Opportunities for training, development, and career growth within a global organization.

Heidelberg Materials welcomes and encourages applications from people with disabilities.

Accommodations may be available upon request for candidates taking part in all aspects of the selection process.

About Heidelberg Materials

Shaping the future, building successes. Heidelberg Materials – your springboard into the future of the construction materials industry. As a globally leading company in the construction sector, we manufacture one of the most widely used products, paving the way not only toward more sustainable production but also toward your personal success story. Our bold and innovative approach focuses on massive CO₂ reduction, efficient recycling technologies, and digital solutions – setting new standards for the industry.

In our globally connected and locally rooted community, your ideas have the power to shape a better tomorrow for people. With us, you’re not just shaping the industry’s future; you’re shaping your own. Let’s get to work!

Heidelberg Materials is one of the world's largest integrated manufacturers of building materials and solutions with leading market positions in cement, aggregates, and ready-mixed concrete. We are represented in more than 50 countries with around 51,000 employees at almost 3,000 locations. At the centre of our actions lies the responsibility for the environment. As the front runner on the path to carbon neutrality and circular economy in the building materials industry, we are working on sustainable building materials and solutions for the future. We enable new opportunities for our customers through digitalisation.