administrative assistant, real estate

QUBE Properties Ltd., Brokerage; Eastern Ontario; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player in real estate is seeking a detail-oriented Administrative Assistant to join their dynamic team. This role involves managing correspondence, scheduling appointments, and maintaining organized filing systems. The ideal candidate will thrive in a fast-paced environment, showcasing exceptional communication and multitasking abilities. If you are organized, reliable, and ready to contribute to a collaborative atmosphere, this opportunity is perfect for you.

Qualifications

• 1-2 years college diploma or certificate required.
• Experience in real estate and administrative roles preferred.

Responsibilities

• Open and distribute incoming mail and materials.
• Schedule appointments and maintain filing systems.
• Prepare and proofread legal documents.

Skills

Interpersonal Skills

Oral Communication

Written Communication

Organizational Skills

Multitasking

Attention to Detail

Education

College Certificate or Diploma (1-2 years)

Tools

MS Word

MS Office

MS Excel

MS Outlook

MS PowerPoint

MS Windows

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Determine and establish office procedures and routines
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
  
  

Experience and specialization

Computer and technology knowledge

• MS Word
• MS Office
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
  
  

Area of work experience

• Real estate
  
  

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
  
  

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Ability to multitask
• Flexibility