Administrative Assistant, RAAM Clinic

Interlake-Eastern Regional Health Authority; Selkirk; On-site; CAD 18,000 - 28,000; Part time

Job summary

Interlake-Eastern Regional Health Authority in Selkirk is seeking an Administrative Assistant for the RAAM Clinic to support daily operations, data management and reporting. The role reports to the Clinical Team Manager – Mental Health and Addictions and involves clerical tasks, reception duties, and data compilation.

The position requires Grade 12, an admin course preferred, strong MS Office/Excel skills, and 2–3 years of related experience, with a 0.50 FTE, Days shift, site-based in Selkirk.

Qualifications

• Completion of Grade 12 or equivalent.
• Completion of an Administrative Assistant/Secretarial course is preferred.
• Proficiency in Microsoft Office and Excel.

Responsibilities

• Provide administrative/clerical/reception support for daily operations of the Community Health Office.
• Compile, organize and disseminate statistical and qualitative data; prepare reports.

Skills

Microsoft Office

Data entry

Communication

Organization

Education

Grade 12 or equivalent

Administrative Assistant course

Tools

Microsoft Office Suite

Excel

Job description

City: Selkirk

Employer: Interlake-Eastern Regional Health Authority

Site: Interlake-Eastern Regional Health Authority - Selkirk Community Mental Health Office

Department / Unit: RAAM

Job Stream: Non-Clinical

Union: MGEU

Anticipated Start Date - End Date: To be determined - Indefinite

FTE: 0.50

Anticipated Shift: Days

Salary: As per collective agreement

The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation. We respect that First Nations treaties were made on these territories, acknowledge harms and mistakes, and we dedicate ourselves to collaborate in partnership with First Nations, Inuit and Métis peoples in the spirit of reconciliation.

Position Summary

Under the direction of the Clinical Team Manager – Mental Health and Addictions the Administrative Assistant – RAAM Clinic is responsible for providing administrative/clerical/reception support for the day-to-day operations of the Community Health Office. In addition, the position of Administrative Assistant – RAAM clinic is also responsible for the compilation, organization, and dissemination of statistical and qualitative data; preparation of reports, and the maintenance of paper and electronic files. The position of Administrative Assistant – RAAM Clinic functions in a manner consistent with, and supports the Mission, Vision and Values of the Interlake-Eastern Regional Health Authority.

Qualifications

• Completion of Grade 12 or equivalent.
• Completion of an Administrative Assistant/Secretarial course from a recognized accredited institution is preferred.
• Proficiency in computer applications, in particular Microsoft Office and Excel
• Data Entry (accuracy of reporting is of prime importance).
• Two (2) to three (3) years of related experience is required.
• Ability to operate standard dictating and office equipment.
• Excellent oral and written communication skills.
• Demonstrated organizational skills.
• Ability to operate required equipment.
• Ability to maintain positive working relationships in a team based environment.
• Demonstrated ability to display professional conduct at all times when dealing with fellow staff members, public, board members, etc.
• Ability to prioritize and meet deadlines.
• Demonstrated attentiveness to detail to ensure high level of accuracy.
• Mental and physical ability to meet the demands of the position.
• Ability to maintain confidentiality with access to sensitive information.
• Completes and maintains a satisfactory pre-employment security check.
• Satisfactory employment record.

Internal applicants must include a current resume with application upon change of department, site, program and or classification.

As a condition of employment, all successful applicants will be required to provide a satisfactory criminal record check (with vulnerable sector screening), adult abuse and child abuse registry checks prior to commencing employment.

The Interlake-Eastern Regional Health Authority is committed to increasing the representation of Indigenous people at all levels within our workforce. We encourage successful Indigenous individuals to self-declare by completing a voluntary self-declaration as part of the application process.

Given the cultural diversity of our region, the ability to communicate in more than one language would be considered an asset. Proficiency of both official languages is essential for target and designated bilingual positions.

The Interlake-Eastern Regional Health Authority values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. Accessibility accommodations are available on request for candidates taking part in all aspects of the selection.