Admitting Clerk

Winnipeg Regional Health Authority; Ashern; On-site; CAD 8,000 - 10,000; Part time

Job summary

The Patient Admitting Clerk role at Interlake-Eastern Regional Health Authority – Lakeshore Hospital, Ashern, focuses on accurate registration information collection and exceptional service. The incumbent ensures organized and secure health records, precise filing, and efficient access to patient reports in line with regional standards.

Confidentiality and teamwork are essential as the role operates within a matrix Health Information Services structure, supporting the mission and values of the

Qualifications

• Certification as Medical Office Assistant or Medical Secretary.
• Certified Medical Terminology course completed.
• Experience in healthcare setting preferred; basic computer skills.

Responsibilities

• Register patients by collecting and verifying information per provincial registry best practices.
• Maintain organized, secure health records and chart locations per regional standards.
• Assist with accessing health information while preserving confidentiality in a matrix Health Information Services team.

Skills

Communication skills

Teamwork

Independent work

Education

Medical Office Assistant / Medical Secretary Certification

Medical Terminology Course certification

Job description

Employer: Interlake-Eastern Regional Health Authority

Site: Interlake-Eastern Regional Health Authority - Lakeshore Hospital - Ashern

Department / Unit: Health Records

Job Stream: Non-Clinical

Union: MGEU

Anticipated Start Date - End Date: 08/28/2026 - 04/25/2028

FTE: 0.20

The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation.We respect that First Nations treaties were made on these territories, acknowledge harms and mistakes, and we dedicate ourselves to collaborate in partnership with First Nations, Inuit and Métis peoples in the spirit of reconciliation.

Position Summary:

The Patient Admitting Clerk is responsible for the accurate and concise collection of information during the registration process, in compliance with provincial client registry best practices. Ensuring exceptional customer service, and professionalism are met, the Patient Admitting Clerk is responsible for the provision of effective and efficient communication within the facility. The incumbent will ensure that organized and secure health records are maintained; is accountable for the correct identification and filing of patient reports, along with the maintenance of the health record deficiency system in accordance with the regional standards. The Patient Admitting Clerk provides facility support for retrieving health information, ensuring timely access, and maintaining an up to date chart location system. The incumbent ensures confidentiality in all matters relating to clients, staff and the organization, while working co-operatively in a matrix structure to support the functions of Health Information Services. The position of Patient Admitting Clerk functions in manner consistent with, and supports the mission, vision and values of the Interlake – Eastern Regional health Authority.

Qualifications:

• Medical Office Assistant / Medical Secretary Certification
• Completion of a certified Medical Terminology Course
• A combination of education and experience may be considered.
• Must be proficient with basic computer skills.
• Minimum two (2) years’ experience working in a health care setting preferred.
• Demonstrated effective communication skills
• Ability to effectively work in a team environment.
• Must be able to work independently
• Completes and maintains a satisfactory pre-employment security check.
• Satisfactory employment record.

As a condition of employment, all successful applicants will be required to provide a satisfactory criminal record check (with vulnerable sector screening), adult abuse and child abuse registry checks prior to commencing employment.

The Interlake-Eastern Regional Health Authority is committed to increasing the representation of Indigenous people at all levels within our workforce. We encourage successful Indigenous individuals to self-declare by completing a voluntary self-declaration as part of the application process.

Given the cultural diversity of our region, the ability to communicate in more than one language would be considered an asset. Proficiency of both official languages is essential for target and designated bilingual positions.

The Interlake-Eastern Regional Health Authorityvalues and supports employment equity and workplace diversity and encourages all qualified individuals to apply. Accessibility accommodations are available on request for candidates taking part in all aspects of the selection.