Administrative Assistant – Quality Control and Tax

Finance Professionals Inc.; Toronto; On-site; CAD 28,000 - 31,000; Part time

Job summary

Finance Professionals Inc. is seeking an Administrative Assistant – Quality Control and Tax for a 6-month, on-site assignment in Downtown Toronto. The successful candidate will collaborate with the tax team and perform rigorous quality checks on transactions.

You will maintain proper documentation for audits, address discrepancies, and help with year-end processing while meeting productivity and accuracy targets.

Qualifications

• 1-2 years of experience in accounting or QA context.
• Strong Excel skills including advanced formulas.
• Excellent reading comprehension and ability to understand complex documents.
• Ability to communicate across teams including tax and operations.

Responsibilities

• Review transactions processed for completeness and accuracy.
• Perform quality control checks on transactions to prevent errors.
• Note results and discrepancies in the workflow tool for follow-up.
• Maintain internal controls and ensure documentation for audits.
• Review error reports and address necessary corrections.
• Assist tax team with year-end processing and daily inquiries.

Skills

Basic accounting

Microsoft Excel

Advanced reading comprehension

Cross-team discussion

1-2 years experience

Basic industry knowledge

Education

Highest Education

Job description

Our client, a leading financial institution in Downtown Toronto, is looking for an administrative Assistant – Quality Control and Tax to The successful candidate will have the opportunity to work with one of the Top 5 Banks in Canada.

JOB DESCRIPTION

Location: On-site | Toronto Downtown

Duration: 6 Months

Typical Day in role:

• Review transactions processed by Benefit Payment Administrators for completeness and accuracy.
• Perform thorough quality control checks on transactions completed to avoid errors.
• Indicate results of the quality assessment in the workflow tool noting any discrepancies, clarification or incomplete requests if not approved.
• Adhere to all internal controls and ensure proper documentation is in place for audit purposes.
• Review error reports and address any errors that required correction.
• Review balancing between multiple systems to ensure complete data accuracy.
• Support tax team with year end processing and daily inquiries as they arise.
• Updates spreadsheets for tax team to ensure all changes are captured for year-end processing.
• Effectively communicates with all peers and managers regarding any tax issues
• Adhere to established policies and procedures including escalation of issues.
• Meet productivity, accuracy, and timeliness targets.
• Organize and prioritize work to meet deliverables.

Must Have Skills:

• Basic accounting (Balancing)
• Microsoft Excel (Advanced formulas, etc.)
• Advanced reading comprehension & understanding
• Cross-team discussion
• 1-2 years experience
• Basic industry and business function knowledge

Nice-To-Have Skills:

• Advanced accounting skills
• Microsoft Excel (expert)
• Philosophy
• Data Analysis
• Verbal and written communication skills, and interpersonal skills
• Strong reading comprehension & understanding
• Ability to work independently and manage time efficiently
• Ability to keep information organized and confidential
• Expert of computer applications, such as Microsoft Word, Excel (advanced level) and Outlook
• Basic accounting skills (Credits, Debits, & balancing)

Soft Skills Required:

• Curiosity & Inquisitiveness
• Critical thinking
• Attention to detail
• Analytical
• Communication skills & emotional intelligence
• Collaboration
• Taking initiative and being proactive
• Sense of urgency
• Inquisitive
• Critical thinker
• Eye for details
• Team player / Collaborator
• Listening, understanding and responding
• Quick learner

Education:

• Highest Education

FP Inc. is committed to creating an inclusive environment where all team members and clients feel like they belong. In accordance with the requirements set out in the Employment Standards Act, FP Inc. hereby declares that AI is utilized in the screening process for this position. The hourly compensation range for this role is $20/hr -$22.50/hr. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience. We advocate for you and welcome anyone regardless of race, colour, religion, national origin, sex, physical or mental disability, or age.