Administrative Assistant Prince Albert Grand Council

First Nations University of Canada; Prince Albert; Hybrid; CAD 42,000 - 52,000; Full time

Job summary

The Prince Albert Grand Council seeks an Administrative Assistant to support the Human Resources, Finance and Executive Offices at PAGC Main Office in Prince Albert.

Under supervision, the role handles correspondence, records, scheduling, recruitment support, interview packages, and confidential documentation, with an emphasis on discretion and multi-priority coordination.

Qualifications

• Office Administration certificate/diploma or 3–4 years related administrative experience.
• Typing speed of 45 words per minute.
• Proficiency with computers and common office software.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise initiative and manage multiple priorities.
• Experience supporting recruitment/interviews or scheduling is an asset.

Responsibilities

• Coordinate and maintain office correspondence, records, files and documentation.
• Provide administrative support for Human Resources, Finance and Executive Office activities.
• Assist with recruitment and selection processes, including preparing interview packages and candidate materials.
• Coordinate and schedule interviews with candidates and panel members.
• Prepare materials required for interviews, meetings and administrative processes.
• Maintain confidential recruitment and employee documentation.
• Provide professional communication and administrative assistance to staff, leadership, candidates and external contacts.
• Answer telephone calls, receive visitors and direct inquiries.
• Maintain confidentiality of HR, financial, recruitment and executive information.
• Perform other related duties as assigned.

Skills

Typing 45 wpm

Organizational skills

Interpersonal skills

Communication skills

Discretion

Independent worker

Recruitment support

Education

Office Administration certificate/diploma or 3–4 years related admin experience

Job description

Administrative Assistant

The Prince Albert Grand Council is accepting applications for the position of Administrative Assistant for the PAGC Main Office.

Position Summary

Under the supervision of the Director of Human Resources, Director of Finance and Executive Director, the Administrative Assistant performs a variety of administrative and clerical duties in support of the Human Resources, Finance and Executive Offices.

The position provides administrative support for office operations, including correspondence, records management, scheduling, meetings, appointments and confidential documentation. The position will also provide administrative support for recruitment and selection processes, including preparing interview packages and materials, coordinating interview schedules, communicating interview details, organizing interview documentation and providing other administrative assistance related to competitions.

Employees in this position are expected to consistently exercise initiative, responsibility, discretion and sound working knowledge of workplace policies and procedures. Due to the nature of the position, a high degree of confidentiality is required when handling employee, financial, recruitment and executive information.

Position Description

• Coordinate and maintain office correspondence, records, files and documentation.
• Provide administrative support for Human Resources, Finance and Executive Office activities.
• Assist with recruitment and selection processes, including preparing interview packages, interview questions, candidate materials, assisting with reference checks and other related documentation.
• Coordinate and schedule interviews, including communicating with candidates and interview panel members regarding interview dates, times and locations.
• Prepare, organize and distribute materials required for interviews, competitions, meetings and other administrative processes.
• Maintain and organize confidential recruitment and employee documentation.
• Provide professional communication and administrative assistance to staff, leadership, candidates and external contacts.
• Answer telephone calls, receive visitors and direct inquiries as appropriate.
• Maintain confidentiality of Human Resources, financial, recruitment and executive information.
• Perform other related duties as assigned.

Qualifications

• Office Administration certificate/diplomaorthree to four years of related administrative/office experience.
• Typing speed of 45 words per minute.
• Proficiency with computers and common office software.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise initiative and manage multiple priorities.
• Ability to handle confidential and sensitive information with discretion.
• Previous experience providing administrative support for recruitment, interviews or scheduling would be considered an asset.

Deadline for applications, extended to: Friday, September 18th, 2026

Karen Timmerman, Director of Human Resources
Prince Albert Grand Council
P.O. Box 2350
Prince Albert, Saskatchewan S6V 6Z1
Phone: [phone] Fax: [phone]|
Email: [e-mail]