Casual - Administrative Assistant

Manitoba Chiefs; Winnipeg; On-site; CAD 27,552 - 34,440; Part time

Job summary

A community-focused organization in Winnipeg seeks a Casual Administrative Assistant. This role involves providing vital administrative and clerical support while requiring flexibility in a dynamic environment. Candidates must have strong organizational skills, proficiency in Microsoft Office, and an understanding of First Nations culture. The position is suited for those with a certificate in Administrative Services or equivalent experience, and priority will be given to First Nations applicants.

Qualifications

• General office procedures and practices.
• Ability to work independently and in a team environment.
• Experience working with First Nations Communities is an asset.

Responsibilities

• Provide reception coverage and answer inquiries.
• Writing, editing, and proofreading documents.
• Maintain electronic and physical filing systems.
• Assist with scheduling and meeting preparations.
• Support data entry and record-keeping.

Skills

Microsoft Office applications

Interpersonal skills

Organizational skills

Time-management skills

Understanding of First Nations culture

Education

Certificate in Administrative Services or equivalent experience

Job description

Casual/On-Call; hours vary depending on coverage needs

Summary

The Casual Administrative Assistant provides administrative and clerical support to ensure smooth daily operations. Working on an as‑needed basis, this role requires flexibility, attention to detail, and the ability to quickly adapt to different tasks and departments.

Specific Responsibilities

• Provide reception coverage, including answering phones, greeting visitors, and responding to inquiries.
• Writing, editing and proofreading documents, correspondence, memos, proposals and reports as required.
• Maintain electronic and physical filing systems.
• Assist with scheduling meetings and preparing meeting materials.
• Support data entry, record‑keeping, and database updates.
• Respond to internal/external inquiries and forward to the appropriate staff.
• Coordinate travel requests and distribute notices and confirmations as required.
• Complete payment of invoices, travel, expense claims, etc.
• Maintain office files, equipment, and order office supplies when necessary.
• Maintain a clean and well‑organized work environment.
• Perform other administrative tasks as assigned.

Qualifications

• Certificate in Administrative Services from a recognized college, or an equivalent combination of at least two years of related experience, education, and training.
• Strong knowledge of general office procedures, practices, and office equipment operations.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), internet navigation, and database management.
• Ability to work independently and in a team environment.
• Excellent interpersonal, organizational and time‑management skills.
• Understanding of First Nations culture, customs, values, and traditions is required.
• Fluency in a First Nations language is considered an asset.
• Experience working with First Nations Communities or within a First Nations organization is considered an asset.
• Applicants must provide current criminal records and child abuse registry checks.
• Must have flexible availability to work on short notice.

How to Apply

Interested applicants are invited to submit their cover letter identifying the position applying for, qualifications, and resume, along with three professional references (including a most recent employer reference) to:

Human Resources Department
Assembly of Manitoba Chiefs
14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

For best results submit your application to BambooHR

https://manitobachiefs.com/about/job-opportunities/

We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted. Incomplete and late applications will not be considered.

Preference will be given to First Nations people. If successful, applicants will be asked to verify citizenship documentation issued by a First Nation or government‑issued documentation or affirmation from the Inuit, Métis, or non‑status Indigenous community with which they identify.

Please visit our website at www.manitobachiefs.com