Administrative Assistant, Postgraduate Medical Education

University of Calgary; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dedicated Administrative Assistant for its Postgraduate Medical Education office. This full-time, temporary role offers the opportunity to support a dynamic team overseeing the training of medical residents and fellows. The ideal candidate will thrive in a fast-paced environment, showcasing strong organizational and communication skills while managing various administrative tasks. Join a vibrant community committed to research and innovation, and make a meaningful impact in the field of medical education. This role promises a rewarding experience in a collaborative setting where your contributions will be valued.

Qualifications

• 2-3 years of office experience, preferably in Postgraduate Medical Education.
• Proficient in Microsoft Office Suite and University systems.

Responsibilities

• Provide administrative support and assist with registration and financial procedures.
• Schedule workshops, prepare materials, and coordinate PGME activities.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Microsoft Office Suite

Adaptability

Education

High School Diploma

Tools

PeopleSoft

Job description

Administrative Assistant, Postgraduate Medical Education

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Administrative Assistant, Postgraduate Medical Education

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Description

The Office of Postgraduate Medical Education in the Cumming School is currently seeking a Full-time Temporary Relief Administrative Assistant for approximately 10 months.

The Office of Postgraduate Medical Education (PGME), Cumming School of Medicine, is accredited by the Royal College of Physicians and Surgeons (RCPSC) and the College of Family Physicians of Canada (CFPC). It oversees the education and training of 1250+ medical residents, fellows, international trainees, and visiting elective residents in 65 specialty and subspecialty residency programs across Calgary hospitals and rural settings. Residency programs vary in length from two to eight years, with independent curricula and separate accreditation.

This position reports to the Manager, Office Administrative, PGME, and works closely with the PGME team and program administrators across 65 residency programs.

Responsibilities

• Administrative Support: Provide administrative support, assist with registration, electives, financial procedures, and maintain professional communication with stakeholders.
• Coordination: Schedule workshops, prepare materials, coordinate meetings, and manage documentation and communication related to PGME activities.

Qualifications / Requirements

• High School Diploma with 2-3 years office experience; experience in Postgraduate Medical Education is an asset.
• Proficient in Microsoft Office Suite and University systems, especially PeopleSoft.
• Strong organizational, interpersonal, and communication skills.
• Ability to work independently, adapt to changing environments, and prioritize tasks effectively.

Application Deadline: May 9, 2025

We thank all applicants; only those selected for further consideration will be contacted.

This position is part of the AUPE bargaining unit, Operational/Administrative Job Family, Phase 2.

For more opportunities at the University of Calgary, visit our Management and Staff Careers website.

About the University Of Calgary

UCalgary is Canada's entrepreneurial university, committed to research, innovation, and Indigenous inclusion. Founded in 1966, it offers a vibrant learning environment and fosters start-ups. Visit ucalgary.ca for more information.

The university is dedicated to diversity and inclusion, encouraging applications from all qualified candidates, especially from underrepresented groups, and offers accommodations during the recruitment process.