Administrative Assistant / Office Receptionist

Waterford Executive; St. Catharines; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading executive firm in St. Catharines is seeking a Receptionist to provide excellent administrative support and facilitate smooth operations at the front desk. The ideal candidate should possess strong communication skills, organizational abilities, and a professional demeanor, coupled with relevant office experience. Join a dynamic team and contribute to maintaining high service standards while managing a range of front office responsibilities.

Qualifications

• 3–5 years of experience in a receptionist or administrative assistant role.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office required.

Responsibilities

• Greet and assist clients and visitors.
• Manage calendars and schedule appointments.
• Maintain confidentiality and office operations.

Skills

Communication

Organization

Multitasking

Education

Post-secondary diploma or degree

Tools

Microsoft Office

Caseware

Caseview

Doc-It

Job description

Your primary responsibilities will include :

• Greet and assist clients, visitors, and staff in a professional and friendly manner
• Answer and direct incoming phone calls and emails
• Schedule appointments and manage calendars
• Handle mail, deliveries, and office supply inventory
• Provide administrative support to internal departments
• Maintain confidentiality and ensure smooth front office operations

A successful candidate will have :

• 3–5 years of experience in a receptionist, administrative assistant, or front desk role
• Post-secondary diploma or degree
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with Caseware, Caseview, or Doc-It is an asset
• Professional, courteous, and client-focused demeanor

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Receptionist • St. Catharines, ON, Canada