administrative assistant - office

Fifty Shades Immigration Inc.; Toronto; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A leading immigration firm in Toronto is seeking an administrative professional to manage office tasks, including scheduling, recruitment, and database management. The role requires a secondary school graduation certificate and offers a hybrid work environment with various benefits. Ideal candidates will possess strong organizational and communication skills.

Benefits

Free parking available

On-site amenities

Bonus

Qualifications

• Experience in administrative roles is an asset.
• Ability to work in a hybrid environment.
• Strong organizational skills required.

Responsibilities

• Schedule and confirm appointments.
• Recruit and hire staff.
• Maintain and manage digital database.

Skills

Communication

Organization

Conflict Resolution

Basic Bookkeeping

Education

Secondary (high) school graduation certificate

Job description

• Secondary (high) school graduation certificate

Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Resolve conflict situations
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Are you currently a student?
• Are you currently legally able to work in Canada?

Experience

• Experience an asset

Workplace information

• Hybrid
• Bonus

Other benefits

• Free parking available
• On-site amenities
• Other benefits

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