administrative assistant - office

GIL-SON CONSTRUCTION LIMITED; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated Administrative Coordinator to join their dynamic team. In this on-site role, you will be responsible for coordinating the flow of information, managing daily operations, and ensuring compliance with accounting standards. Your organizational skills will be key in planning and controlling budgets, while your attention to detail will help maintain accuracy in documentation. This position offers a unique opportunity to contribute to a collaborative work environment where your efforts will directly impact the efficiency of operations and support the overall success of the organization.

Qualifications

• 1-2 years of experience in a similar administrative role.
• Strong organizational and communication skills required.

Responsibilities

• Coordinate information flow within the team and manage daily operations.
• Ensure compliance with accounting standards and prepare invoices.

Skills

Communication Skills

Organizational Skills

Problem-solving Skills

Education

Other trades certificate or diploma

Job description

Overview

Languages

English

Education

• Other trades certificate or diploma

Experience

1 year to less than 2 years

Work Environment

On site. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Perform data entry
• Maintain and manage digital database
• Administrative and office activities
• Ensure accuracy and compliance to accounting standards, procedures and internal control
• Document and prepare invoices and work orders
• Review purchase order claims and contracts to determine compliance with company policy
• Develop specific plans to prioritize