Administrative Assistant, National Conferences and Convention

Public Service Alliance of Canada (PSAC); Ottawa; On-site; CAD 86,000 - 97,000; Full time

Benefits offered by this job

Health, dental, life and disability保险

Health care spending account (HCSA)

Defined pension plan (50/50)

Three weeks of vacation to start

Professional development support

Annual recreation allowance $800

Job summary

Public Service Alliance of Canada (PSAC) in Ottawa seeks an Administrative Assistant – National Conferences & Conventions to provide comprehensive administrative support for six national conferences and related events. You will assist with travel arrangements, document preparation, and expense processing for staff and committees.

The role requires secretarial experience, strong organizational skills, and knowledge of union operations.

Qualifications

• Business and/or secretarial training completed.
• Equivalent level of experience in administrative/secretarial duties.
• Experience in hospitality industry or planning meetings/events.

Responsibilities

• Provide full administrative support for national conferences and conventions.
• Coordinate travel, meetings, and expense claims for section staff.
• Assist logistical administration for six national conferences and related events.
• Support regional conventions and national leadership meetings as required.

Skills

Hospitality industry knowledge

Proofreading & writing

Administrative skills

Union knowledge

Education

Business/secretarial training

Equivalent experience in admin/secretarial roles

Hospitality/meetings planning experience

Job description

Vacancy Status: Existing Vacancy Branch: Executive Office Branch (XO) Employment Type: Indeterminate, Full time Position Linguistic Designation: Bilingual (English, French) Position Global Linguistic Level: C1 Classification Level: Band 7 Annual Salary: $86,050.00 - $96,848.00 + $2,002.23 Bilingual Bonus Union: Alliance Employees Union AEU II Location: Ottawa, ON Search Area: Internal, Membership, Public Employment Equity Designation: As a result of the PSAC Workforce and Availability Analysis and in accordance with the PSAC Employment Equity Plan, preference for this position will be given to a qualified person from one of the following groups: Women

About the Public Service Alliance of Canada (PSAC)

PSAC was created in 1966 and is a union that has proudly represented more than 245,000 workers across Canada and beyond. We stand up for fairness, equity, and better workplaces. We know our strength is in our people.

Headquartered in Ottawa with regional offices nationwide, PSAC has led countless successful campaigns for workers’ rights and social justice. We believe in standing together and supporting the people who make our union work every day. For more information about our victories, please visit our website at https://psacunion.ca/

Role description

Under the direction of the Manager, Convention, Conferences and Project, the Administrative Assistant – National Conferences & Conventions provides a full range of administrative support, such as preparation of documents, correspondence, travel and meeting arrangements, and expense claim processing, for section staff. The position provides assistance to the logistical administration for the 6 national conferences (Access, Women’s, Racialized Members, Indigenous Peoples, Pride, and Health and Safety and Young Workers Conferences). Provides administrative support in the logistical coordination of the national Conventions, pre-convention committee meetings, national leadership and DCL conferences. Also provides administrative support to National Staff Conferences, and as required to regional conventions.

Education & Experience

• Successful completion of business and/or secretarial training, plus experience providing administrative support and/or secretarial duties in a union, legal, regulatory or similar environment.
• An equivalent level of experience and education normally acquired through several years of experience in providing administrative or secretarial services relevant to the duties of the position.
• An equivalent level of experience and education normally acquired through several years of experience in the hospitality industry or in planning meetings and events.

Skills & Knowledge

• Knowledge of the hospitality industry and event planning processes;
• Knowledge of proofreading and writing techniques, such as grammar, syntax, punctuation and spelling;
• Knowledge of common communications, education, human rights, health and safety, social justice and political and general labour terminology and procedures;
• Administrative skills to undertake word processing, and maintain electronic and manual databases;
• Knowledge of trade union role, objectives and activities, as well as an understanding of and commitment to union principles.

Abilities

• Ability to work under pressure with multiple changing priorities and adhere to deadlines;
• Ability to work independently and cooperatively with others in a team environment;
• Ability to determine priorities and problem solve with minimum supervision;
• Ability to maintain confidentiality.

Personal Suitability

Strong interpersonal skills, discretion, tact and judgment in order to fulfill the responsibility of this position.

What you need to know

Second language skills as per the Common European Framework of Reference for Languages (CEFR) will be assessed. Valid federal SLE results may be accepted. A combination of education, experience, and demonstrated performance may substitute for formal academic requirements. PSAC welcomes applications from candidates with diverse and international experience. PSAC does not use Artificial Intelligence (AI) to screen, assess, or select candidates. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview. While we appreciate every applicant’s interest, only those selected for further consideration will be contacted. A full job description is available on request.

Why work with us

Should you share PSAC's values and commitment, recognize the significance of the labour movement, and advocate for workers' rights, PSAC extends an invitation to join our team and actively contribute to a community dedicated to social justice, fairness, equity, and the well-being of workers.

Benefits

• Comprehensive group benefits - 100% employer-paid health, dental, life, and disability insurance, a health care spending account (HCSA), plus up to $7,500 per year for mental health services.
• Flexible work arrangements - with dedicated workstations for hybrid staff.
• Defined and secure pension plan - shared 50/50 between you and us.
• Three (3) weeks' vacation to start, plus extra paid leave for appointments, moving, personal days, sick days, or whatever you need.
• Professional development support to help you grow.
• An annual recreation allowance of $800 because your wellness matters.

Employment Equity

Our commitment to employment equity PSAC is committed to building a workplace that reflects the diversity of our membership and the communities we serve. That’s a workplace that includes women, Indigenous peoples, racialized persons, persons with disabilities, and members of the 2SLGBTQIA+ community. We encourage applicants to self-identify in the application process to help us maintain an inclusive workforce. All information provided will be kept confidential. You may identify with more than one group (e.g., as Indigenous, as a person with a disability, and as a woman). False declarations may result in investigation or further action.