Administrative Assistant | MHSU Admin Services

Interior Health Authority; Kelowna; Hybrid; CAD 49,000 - 65,000; Full time

Benefits offered by this job

Competitive salary and an attractive [

Remuneration package

Employer paid training/education

Employer paid vacation

Employer paid insurance premiums

Extended Health & Dental coverage

Balanced lifestyle

Job summary

Interior Health Authority in Kelowna is seeking an Administrative Assistant to provide confidential administrative support to the Mental Health Substance Use Admin Services team. The role offers a hybrid work arrangement at the Community Health & Services Centre.

The successful candidate will be highly organized, proactive, and adaptable, managing scheduling, travel, onboarding, documentation, and communications while maintaining professionalism and confidentiality.

Qualifications

• Excellent written and verbal communication skills for a wide range of partners.
• Ability to coordinate schedules, meetings, travel, onboarding activities and documentation.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

Responsibilities

• Coordinate and organize workflow, determine priorities and prepare confidential correspondence.
• Create and design documents, presentations, orientation packages, and spreadsheets for management review.
• Maintain confidentiality of information pertaining to client care, operations, finance, and public affairs.
• Support the Director and department in achieving aligned priorities and an efficient work culture.

Skills

Highly organized

Proactive

Adaptable

Strong communication

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat Pro

SharePoint

Job description

Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Mental Health Substance Use Admin Services team.

The location of this position is located at the Community Health & Services Centre in Kelowna, but this position offers the opportunity for some hybrid work.

Who are we looking for?

We are looking for a highly organized, proactive, and adaptable Administrative Assistant who can provide comprehensive administrative and operational support to a busy team. The successful candidate will be detail-oriented, able to manage competing priorities and deadlines, and comfortable coordinating schedules, meetings, travel, onboarding activities, documentation, financial reports, projects, education sessions, and communications while maintaining a high level of professionalism and confidentiality. Strong computer skills are essential, including proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat Pro, and SharePoint. The ideal candidate will also have the ability to create and maintain SharePoint web pages and effectively use technology and standardized processes to support efficient team operations.

Excellent written and verbal communication skills are required, with the ability to prepare clear, accurate, and timely correspondence and documentation for a wide range of internal and external partners. The ideal candidate will demonstrate initiative, sound judgment, attention to detail, strong organizational skills, and the ability to build positive working relationships while providing responsive and professional support to various internal/external partners.

What We Offer

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Balanced lifestyle

Salary Range

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities. Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will you create an impact?

Joining our IH team presents an opportunity for you to not only advance your professional journey but also to make a tangible impact within our organization and the broader community we serve. By joining our IH team, you'll have the platform to leverage your skills and expertise for meaningful impact both professionally and personally. Your contributions will not only shape the future of our organization but also enrich the community, leaving a lasting legacy that extends far beyond the confines of the workplace.

How will we help you grow?

In addition to a comprehensive orientation tailored to your specific needs, we offer immediate support and access to a team of exceptional colleagues dedicated to your success. You will work alongside professionals from diverse backgrounds, enriching your learning experiences and encouraging innovation as you collaborate to address unique department needs. Our supportive and inclusive work culture values each person's contributions, ensuring you feel valued and empowered in your role.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire. Our focus is on giving people room to grow, to make an impact in the lives of others.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”