administrative assistant - medical

Olive Tree Medical Clinic; Burnaby; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading medical clinic in Burnaby is seeking a dedicated administrative professional to manage patient interactions and office procedures. The ideal candidate will have a strong focus on client service, organizational skills, and the ability to work under pressure. Join a supportive team in a permanent role that offers a dynamic work environment.

Qualifications

• Experience in a relevant role is an asset.

Responsibilities

• Interview patients to obtain case histories.
• Schedule and confirm appointments.
• Maintain filing system.
• Provide customer service.

Skills

Client focus

Interpersonal skills

Organized

Reliability

Team player

Education

College, CEGEP or other non-university certificate or diploma

Job description

• Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience : Experience an asset

Work setting

• Clinic

Tasks

• Interview patients to obtain case histories
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Train staff in procedures and in use of current software
• Complete insurance and other claim forms
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Provide customer service

Supervision

• 1 to 2 people

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Work under pressure

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Flexibility
• Initiative
• Judgement
• Organized
• Reliability
• Team player
• Work Term : Permanent

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