Administrative Assistant — Long-Term Care Operations

agecare; Kelowna; On-site; CAD 30,000 - 41,000; Part time

Job summary

AgeCare is seeking an Administrative Assistant to support daily operations in our long-term care setting. You will handle reception coverage, processing accounts receivable and payable, and maintain resident information including admissions and discharges.

You will also provide administrative support to the leadership team, keep the daily census accurate, and assist with minutes from routine and ad-hoc meetings. This role requires attention to detail and strong MS Office skills.

Qualifications

• Prior administrative experience required.
• Certificate or diploma in administration.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Provide back up and coverage for Reception as needed.
• Process accounts receivable and payable.
• Update resident information and admissions/discharges.
• Support leadership with administrative tasks.
• Maintain daily census of residents and guest suites.
• Attend meetings and transcribe minutes.
• Assist Office Manager as needed.

Skills

Administrative experience

Communication skills

Time management

Organizational skills

Education

Certificate or diploma in administration

Tools

Microsoft Word

Microsoft Excel

Job description

AgeCare is seeking an Administrative Assistant to support daily operations in our long-term care setting. You will handle reception coverage, processing accounts receivable and payable, and maintain resident information including admissions and discharges.

You will also provide administrative support to the leadership team, keep the daily census accurate, and assist with minutes from routine and ad-hoc meetings. This role requires attention to detail and strong MS Office skills.