Administrative Assistant / Receptionist - Casual

Park Place Seniors Living, Inc.; Kamloops; On-site; CAD 38,000 - 52,000; Full time

Job summary

Pine Grove Seniors Community, part of Park Place Seniors Living, is seeking an Administrative Assistant to support daily operations at our Kamloops, BC long-term care home.

The role emphasizes high energy, organization, and effective communication, with duties spanning reception, records, correspondence, and staff support. This is a full-time on-site position in a caring environment for seniors.

Qualifications

• Experience in administrative roles, preferably in health care or seniors living.
• Strong organizational skills with attention to detail.
• Clear written and verbal communication.

Responsibilities

• Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care.
• Answer and direct phone calls, emails, and inquiries promptly.
• Manage incoming and outgoing mail and courier services.
• Support the Site Leader and team with day-to-day administrative operations.
• Maintain accurate records, files, and reports (Resident, Staff, and operational data).
• Prepare correspondence, meeting minutes, and internal communications.
• Order office supplies and coordinate equipment servicing as needed.
• Assist with Resident move-ins/move-outs, documentation and data entry.
• Support site events and initiatives; be a helpful resource for Residents and Families.
• Assist with basic financial transactions such as petty cash and comfort accounts.
• Use internal systems to maintain information and reports.

Skills

Organizational skills

Communication skills

Discretion and confidentiality

Multitasking

Customer service

Tools

Microsoft Office

Job description

Administrative Assistant

Pine Grove Seniors Community/Care Centre, BC, Canada

FULL TIME

Experienced

Pine Grove Seniors Community of Park Place Seniors Living is looking for an administrative assistant to join our team at our Kamloops ,BC long term care Home. This person will work to support the daily operations of the Home.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Pine Grove Seniors Community is proudly part of Park Place Seniors Living, a leading provider of seniors care communities across Western Canada and Ontario. We are committed to creating a safe, welcoming, and supportive environment where Residents and Staff can thrive.

Be the welcoming heart of our care community!

What You'll Do:

Reception and Communication:

• Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care
• Answer and direct phone calls, emails, and inquiries in a timely manner
• Manage incoming and outgoing mail and courier services

Administrative and Operational Support:

• Support the Site Leader and other team members with day-to-day administrative operations
• Maintain accurate records, files, and reports (Resident, Staff, and operational data)
• Prepare correspondence, meeting minutes, and internal communications
• Order office supplies and coordinate equipment servicing as needed

Resident and Family Support:

• Assist with Resident move-ins and move-outs, including documentation and data entry
• Support special events, meetings, and site initiatives
• Act as a helpful resource for Residents and Families, ensuring a positive experience

Financial and Systems Support:

• Assist with basic financial transactions such as petty cash and comfort accounts
• Use internal systems to maintain accurate information and reports

What you Bring:

• Administrative Assistant, Office Administration, or Business Administration experience (health care or seniors living an asset)
• Strong organizational skills with exceptional attention to detail
• Professional, friendly communication style--written and verbal
• Ability to manage multiple priorities with discretion and confidentiality
• Proficiency with Microsoft Office and comfort with learning new systems
• A genuine passion for supporting seniors, families, and care teams

We thank all applicants for their interest; however, only those selected for an interview will be contacted.