Admin Assistant

Autism Services; Middle Lake; On-site; CAD 40,000 - 50,000; Full time

Job summary

Bethany Pioneer Village - Birch Manor is seeking an Administrative Assistant to coordinate key administrative, financial, and workforce functions. The role includes accounts payable/receivable, staff scheduling, receptionist duties, and confidential support to the CEO and Manager of Clinical & Resident Programs.

Responsibilities involve processing invoices and payments, managing receivables, maintaining scheduling systems, and ensuring smooth daily operations.

Qualifications

• Diploma or certificate in Business Administration, Accounting, Office Administration, or a related field.
• Minimum 35 years of experience in an administrative, financial, or office coordination role.
• Experience with accounts payable and receivable processes.
• Experience with staff scheduling systems.

Responsibilities

• Manage accounts payable, including invoice verification, coding, entry, and timely payment processing.
• Manage accounts receivable, including invoicing, payment tracking, deposits, and follow-up on outstanding balances.
• Coordinate and maintain an electronic staff scheduling system in collaboration with department managers.
• Ensure schedules are accurate and in accordance with operational requirements and collective agreements where applicable.
• Manage daily office operations to ensure an organized and efficient workplace.
• Provide a welcoming and professional first point of contact for residents, families, staff, and visitors.

Skills

Accounts payable

Accounts receivable

Scheduling

Reception

Office administration

Education

Diploma or certificate in Business Administration, Accounting, Office Administration, or a related field

Tools

Staff scheduling systems

Accounts payable software

Accounts receivable software

Job description

Salary and benefits as per terms and conditions of employment

Location: MIDDLE LAKE

# of Positions: 1

Employment Terms: Full-Time

Length of Employment: Permanent

Apply By Date: 07-Aug-2026

Application Information

Employer Name: Bethany Pioneer Village - Birch Manor

Position #: 162610

Expected Start Date: Aug 13, 2026

Union: OOS

Facility: Bethany Pioneer Village

City/Town: Middle Lake

Department: BPV-ADMINISTRATION

Type: Full-time regular

FTE: 1

Shift Information: Days

Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: The Administrative Assistant is responsible for coordinating key administrative, financial, and workforce functions within the organization. This role manages accounts receivable and accounts payable processes, staff scheduling coordination, reception services, and the day-to-day administration of the office. The position also provides confidential administrative support to the CEO and the Manager of Clinical & Resident Programs.

Key Responsibilities

• Manage accounts payable, including invoice verification, coding, entry, and timely payment processing.


• Manage accounts receivable, including invoicing, payment tracking, deposits, and follow-up on outstanding balances.


• Coordinate and maintain an electronic staff scheduling system in collaboration with department managers.


• Ensure schedules are accurate and in accordance with operational requirements and collective agreements where applicable.


• Manage daily office operations to ensure an organized and efficient workplace.


• Provide a welcoming and professional first point of contact for residents, families, staff, and visitors.

Human Resources Exemption: No

Education

• Diploma or certificate in Business Administration, Accounting, Office Administration, or a related field preferred.

Experience

• Minimum 35 years of experience in an administrative, financial, or office coordination role.


• Experience with accounts payable and receivable processes.


• Experience with staff scheduling systems i...