Administrative Assistant, Terminal Maintenance

careers-bcferries; Delta; On-site; CAD 30,000 - 47,000; Part time

Job summary

BC Ferries Tsawwassen Terminal is seeking an Administrative Assistant to support the maintenance department in a casual role. You will handle phone support, schedule meetings, prepare minutes, and process payroll data entry in the CMMS system (Maximo).

Ideal candidates have 3–5 years in a maintenance or construction office, a certificate or diploma in office administration, a valid driver’s licence, and willingness to travel to other work locations as required.

Qualifications

• 3–5 years administrative experience in a maintenance or construction office
• Certificate or diploma in office administration
• Valid driver’s licence required
• Occasional travel to other work locations

Responsibilities

• Provide administrative support to the maintenance department, including phone coverage and scheduling
• Prepare and distribute minutes and maintain schedules
• Enter and maintain payroll system data and CMMS reporting
• Assist staff with pay queries and other documentation
• Coordinate training requirements and procurement activities
• Create purchase requisitions and purchase orders; manage lifecycle of transactions

Skills

Phone support

Scheduling meetings

Minutes preparation

Data entry

Payroll data entry

Travel arrangement

Procurement support

Education

Office administration certificate/diploma

Tools

CMMS Maximo

Job description

Job Description

ADMINISTRATIVE ASSISTANT, TERMINAL MAINTENANCE

Tsawwassen

Casual

We are seeking a highly motivated, experienced and qualified Administrative Assistant to fill a casual position at Tsawwassen Terminal.

This position performs administrative support to the maintenance department including; phone support, scheduling meetings, appointments and conference calls; prepares and distributes minutes; generates, enters and maintains schedule and time collection payroll system data; data entry and reporting using CMMS system (Maximo); assists staff by resolving pay queries and completing other documentation, making travel arrangements; coordinates and manages training requirements; responsible for service procurement by following accounting rules, obtaining quotes, gathering bids, creating purchase requisitions, purchase orders, receiving and managing the lifecycle of all transactions.

In addition to relevant training and experience, you have 3-5 years of Administrative experience in a maintenance or construction office and hold a certificate or diploma in office administration and/or significant experience in a fast paced industrial environment.

Experience using the CMMS system (Maximo) would be considered an asset. Please also note that a valid driver’s licence is required for this position, and occasional travel to other work locations will be required.

Join us!

"We sail to serve and connect the people and the coast of BC”

At BC Ferries, our people are at the heart of delivering safe and reliable service along1,600 kmof coastline. Every day, we connect communities and move tens of thousands of passengers and vehicles across our 25 routes through the dedication,expertiseand hard work of our teams. Guided by a shared commitment to safety, service,inclusion,and local commitment, we offer meaningful work, opportunities for growth, and the chance to make a positive impact. Whether you work onboard our vessels, in our terminals or behind the scenes,you'llplayan important rolein connecting people, supporting communities, and keeping coastal BC moving.

We support employment equity and diversity in theworkplaceand we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.

We appreciate the interest of all applicants;however,only those selected for an interview will be contacted.