Medical Office Administrator

CBI Health; Calgary; On-site; CAD 23,000 - 26,000; Full time

Benefits offered by this job

Medical benefits after 90 days of emⁿ

Two annual clinic events

Job summary

Momentum Health in Calgary seeks a Full-Time Medical Office Administrator for leave coverage at National Spine & Wellness. The role involves front-desk duties, file organization, appointment scheduling, and coordination among chiropractors, physiotherapists, and massage therapists.

The ideal candidate has medical/rehab office experience, excellent communication, and strong time-management skills. Hybrid work not specified; onsite presence in Calgary suggested.

Qualifications

• Excellent communication skills, both verbal and written.
• Solid Microsoft Office skills and accurate data entry.
• Ability to work well with clinicians and staff in a fast paced clinic.
• Strong organizational and time management capabilities.
• Attention to detail and accuracy in patient records.

Responsibilities

• Greet patients and manage front desk with professionalism.
• Coordinate client flow and information across multidisciplinary teams.
• Organize and maintain patient files and appointment schedules.
• Process referrals and assist with billing and insurance coordination.
• Handle scanning, faxing, and EMR uploading of documents.
• Maintain patient privacy in line with HIA guidelines.

Skills

Excellent communication

Microsoft Office proficiency

Team collaboration

Time management

Attention to detail

Multitasking

Independent work

Education

High School Diploma

College diploma in related field (asset)

Current enrollment in related program (asset)

Tools

MedAccess

Wolf

Practice Perfect

EMR systems

Job description

Momentum Health - National Spine
Calgary, AB T3C 0K2, CAN

Description

Full-Time Medical Office Administrator (leave coverage) - National Spine & Wellness, Calgary

Industry/Company Description:

Momentum Health empowers patients through the delivery of collaborative healthcare. Join us as we guide Albertans through evidence-informed multidisciplinary care (including Physiotherapy, Chiropractic, Massage Therapy, Kinesiology, Athletic Therapy, Physiatry and Sport Medicine).

Our multidisciplinary clinic, located in SW Calgary in the Sunalta area, has multiple private rooms, a gym area, and an open rehab space. The clinic offers collaborative care within a team of Chiropractors, Physiotherapists, and Massage Therapists.

Our ideal candidate embodies our clinic values of being compassionate, hardworking, knowledgeable, and transparent and align with our principles of collaborative care and continued growth and improvement. We are looking for individuals who have an intrinsic interest in optimal health and wellness and possess excellent communication and customer service skills, efficient time-management skills, strong attention to detail, proficiency in Microsoft Office and the ability to multi-task and work independently while performing expected tasks without supervision.

Exceptional patient service, collaborative care and continued growth and improvement are highly valued at Momentum Health & Evidence Sport and Spine. We are presently seeking a Full-Time enthusiastic Medical Office Administrator to join our dynamic team and cover a leave.

Employment Type: Full-Time (leave coverage)
Required Hours: Monday 12:30 pm - 8:15pm and Tuesday to Friday 7:30am - 3:30pm
Start Date: As soon as possible

Compensation: $17 to $19 per hour

What We Provide

• Medical benefits after 90 days of employment
• Two annual organizational events and many individual clinic events

What We Are Looking For

• Positive energy and passionate about working with others
• Ability to work in a team-based environment, and contribute to a positive work environment
• Demonstrated exceptional communication with patients and team members
• Problem solving, time management and organization skills
• Ability to remain calm in challenging situations, with multiple and changing priorities or when last minute unexpected issues arise
• Committed to an excellent patient experience
• A hardworking multi-tasker and exceptional attention to detail
• Strong work ethic, self-motivated and the ability to work independently with minimal supervision

Our Office Administrators provide outstanding administrative support to patients and co- workers and keep the focus on patient-centered care.

Required Criteria

• Please do not apply if you do not have medical/rehab office experience or you are not serious about a career change
• Must be able to commit to a one year term.

Primary Responsibilities Include

• Ensure efficient, professional, and organized operation of the clinic
• Greet patients, staff, and visitors to the clinic in a professional and courteous manner
• Coordinate the flow of clients and client information through the multi-disciplinary teams
• Initiate, organize and maintain patient files and assist patients through their schedule of appointments
• Perform administrative duties that include, but are not limited to; scan, fax, process incoming and outgoing faxes, upload documents to EMRs
• Effectively manage incoming and outgoing referral processes
• Handle all front desk duties with enthusiasm and professionalism at all times
• Third Party, MVA, WCB, AHS and Private billing and collection
• Maintain, protect and comply with privacy and confidentiality for all patients, staff and physicians in accordance with the Health Information Act
• Ensure awareness and adherence to all Momentum Health Policies and Procedures

The Successful Candidate will have the Following Requirements

• Excellent communication skills, both verbal and written
• Intermediate to advanced computer skills
• High School Diploma
• Current enrollment or graduation from a college diploma program in a related field is an asset
• Experience in a medical office environment an asset
• Experience working with medical billing systems: MedAccess, Wolf, Practice Perfect etc an asset
• Alberta Health Care billing knowledge/experience an asset

Join us at CBI Health – where working together makes great things happen .

To learn more about CBI, please visit www.cbihealth.ca

CBI Health is committed to providing a diverse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the diversification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all individuals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.