Administrative Assistant - Invoicing and Payment Support

Claire Plais - Domitille Vielle; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in testing, inspection, and certification services seeks an Administrative Assistant - Invoicing and Payment Support on a 1-year contract. You will manage invoicing tasks, support accounting functions, and ensure timely payment processing in a diverse and inclusive environment.

Qualifications

• Possess a College Diploma.
• Excellent written and oral communication skills.
• Knowledge of basic accounting principles.

Responsibilities

• Work with Accounting where required.
• Generate reports to monitor invoicing status.
• Support invoice generation for multiple regions daily.

Skills

Excellent written and oral communication skills

Knowledge of basic accounting principles

Ability to work independently

Good working knowledge of Microsoft Office

Education

College Diploma

Tools

LIMS

Job description

Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do? Do you seek out ideas for improving the status quo?

If you want to make a difference and love being surrounded by the best and the brightest minds, Bureau Veritas Canada might be the place for you!

If our core values of Trusted, Responsible, Ambitious & Humble and Open & Inclusive resonate with you, Bureau Veritas is looking for a:

Administrative Assistant - Invoicing and Payment Support

(1 Year Contract Position)

Join our talented team of experts in the scientific field to advance your technical knowledge and your career. Every day we go above and beyond to deliver innovative solutions to help our clients make important decisions that directly impact the community and the environment.

As an Administrative Assistant, your main responsibilities include:

1. Work with Accounting where required.
2. Work with regional staff and CIT to maintain / improve invoice timeliness.
3. Work with Invoice and Payment Support Specialist to reduce past due.
4. Generate reports as required to monitor invoicing status and workload.
5. Work with regional contacts to troubleshoot invoice errors when needed.
6. Support invoice generation for multiple regions daily.
7. Support uploading of invoices to various client platforms when requested.
8. Work closely with local contacts to troubleshoot invoice disputes through Get Paid.
9. Monitor invoice accuracy and escalate issues to Manager – National Initiatives and Centralized Invoicing as required.
10. Manage credits following the work instruction for credit processing.
11. Other duties, as assigned.

You are the ideal Administrative Assistant if you have:

• Possess a College Diploma.
• Excellent written and oral communication skills; Good command of English.
• Knowledge of basic accounting principles and environmental laboratory project management.
• Ability to speak French would be an asset.
• Ability to work independently as well as engage others, when required, in escalation of concerns to meet client needs.
• Computer skills, including good working knowledge of Microsoft Office software and LIMS.

Bureau Veritas is a world leader in testing, inspection, and certification services.

We value diversity and inclusion, actively involving every employee’s ideas, perspectives, and styles to maximize success. We aim to attract talent from diverse backgrounds, cultures, and beliefs.

Our purpose: shaping a world of trust.

We are committed to quality, health and safety, risk mitigation, environmental protection, and social responsibility, contributing to society's betterment.

We blend performance & integrity with ambition & humility, responsibility & openness. Our people leave a mark on what they do.

We respect and believe in our talents, empowering our team to work together for our 400,000 clients across 140 countries.

Joining the BV family means more than just working; it’s about leaving your mark in shaping a world of trust.

Apply today at https://www.bvna.com/careers

Bureau Veritas Labs is an equal opportunity employer. We are committed to an inclusive and accessible recruitment process. Please inform Human Resources of any accommodations needed. All information regarding accommodations will be kept confidential.