Administrative Assistant - Intermediate(onsite) JP924

Pathlion; Edmonton; On-site; CAD 42,000 - 54,000; Full time

Job summary

Pathlion is seeking an Administrative Assistant - Intermediate (onsite) JP924 to support a fast-paced Modernization, Information Management Technology, and Research Branch in the Public Safety and Emergency Services ministry. The role provides day-to-day support to managers and staff across administrative, financial, and coordination tasks.

The ideal candidate will have strong Word and Excel skills, experience handling invoices and expenses, organizing meetings and logistics, and excellent

Qualifications

• Strong Word and Excel formatting, tracking, and document production
• Experience managing invoices, expenses, and basic financial processes
• Proven ability to organize meetings, events, and logistics (room bookings, coordination)
• Strong written and verbal communication skills
• Ability to manage multiple priorities and work independently
• Experience with records management (digital and physical)

Responsibilities

• Provide day-to-day support to managers and staff across administrative, financial, and coordination activities
• Support leadership with meeting preparation, minute-taking, and follow-ups
• Coordinate invoices, expenses, and basic financial processes and keep records accurate

Skills

Word/Excel proficiency

Invoicing/expense handling

Meeting and logistics coordination

Communication skills

Multitasking/prioritization

Records management

Tools

Microsoft Word

Microsoft Excel

Job description

Job Openings Administrative Assistant - Intermediate(onsite) JP924

About the job Administrative Assistant - Intermediate(onsite) JP924

Administrative Assistant

Modernization, Information Management Technology, and Research Branch in the Public Safety and Emergency Services ministry is seeking an experienced administrative assistant to provide day-to-day support to a fast-paced team. This role supports managers and staff through a range of administrative, financial, and coordination activities.

Essential Qualifications

• Strong proficiency in Microsoft Word and Excel (formatting, tracking, document production)
• Experience managing invoices, expenses, and basic financial processes
• Proven ability to organize meetings, events, and logistics (including room bookings and coordination)
• Strong written and verbal communication skills
• Ability to manage multiple priorities and work independently
• Experience with records management (digital and physical)
• Ability to produce accurate, well-formatted documents and identify errors prior to finalization

Asset Qualifications

• Experience supporting a government or public sector environment
• Familiarity with financial or administrative systems (e.g., expense processing, invoice tracking tools)
• Experience preparing professional documents, briefing materials, or memos
• Strong meeting support skills (agenda prep, minute-taking, follow-ups)
• Experience working in a data, analytical, or technical team environment
• Demonstrated ability to anticipate needs and proactively support leadership