Administrative Assistant III

University Health Network; Toronto; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

HOOPP pension plan

Flexible work environment

Transit access

Development opportunities

Employee discounts

Job summary

University Health Network (UHN) is Canada’s leading hospital network and a world-class research centre. Joining the Transfusion Medicine, Laboratory Medicine Program (LMP), you will provide essential administrative support to the senior manager and physicians, coordinating calendars, payroll submissions, meetings, and confidential communications to ensure smooth operations.

You will interact with laboratory supervisors across LMP, support onboarding, and organize departmental events.

Qualifications

• Completion of Grade XII or recognized equivalent.
• Office Administration Certificate or equivalent preferred.
• Familiarity with medical terminology is beneficial.
• 3–5 years of relevant administrative experience in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access, MS Teams).
• Strong organizational skills with the ability to maintain confidentiality.
• Expertise in payroll systems and familiarity with electronic billing platforms.
• Experience working in a healthcare environment is an asset.
• Excellent verbal and written communication abilities.

Responsibilities

• Manage calendars, arrange travel, and process expense reports.
• Prepare documents, coordinate meetings, and maintain electronic filing systems.
• Handle all aspects of payroll submission.
• Address payroll inquiries and provide training as necessary.
• Plan and organize departmental meetings, including minute-taking.
• Support departmental events such as staff retirements and luncheons.
• Collate and process monthly expense and credit card statements, ensuring proper documentation and approvals.
• Assist with the onboarding process by coordinating paperwork and initial setup.
• Coordinate Transfusion Medicine clinical rotations for residents and fellows.
• Oversee office supplies procurement and departmental organization.

Skills

Organizational skills

Payroll processes

Communication

Confidentiality

Multitasking

Education

Grade XII or equivalent

Office Administration Certificate

Tools

Microsoft Office Suite

Payroll systems

Electronic billing platforms

MS Teams

Job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union

Number of Vacancies: 1

New or Replacement Position: Replacement

Site: Toronto General Hospital

Department: Transfusion Medicine, Laboratory Medicine Program (LMP)

Reports to: Senior Manager, Transfusion Medicine

Wage Range: $29.06 - $36.32 per hour

Hours: 37.5 hours per week

Shifts: Weekdays, Monday - Friday

Status: Permanent Full Time Closing Date: November 3, 2026

Position Summary

Join UHN's Laboratory Medicine Program, Canada's largest hospital diagnostic lab and a global leader in academic labs. With over 30 million tests per year and 1,300 outpatients served daily, we are at the forefront of pathology and clinical testing. Embrace innovation and contribute to ground-breaking research, education, and exemplary service. Join our dynamic team of 700 dedicated staff and play a pivotal role in shaping the future of laboratory medicine.

As a valued member of TeamLMP, you will play a key role exercising judgment and independence in the performance of administrative activities. The Administrative Assistant III provides comprehensive administrative support to the Transfusion Medicine senior manager as well as the Transfusion Medicine physicians. This role interacts closely with laboratory supervisors and personnel across LMP. The position is essential in ensuring smooth operations by managing schedules, coordinating meetings, processing payroll, and handling communications efficiently and confidentially.

Dutie

• Manage calendars, arrange travel, and process expense reports
• Prepare documents, coordinate meetings, and maintain electronic filing systems
• Handle all aspects of payroll submission
• Address payroll inquiries and provide training as necessary
• Plan and organize departmental meetings, including minute-taking for teams
• Support departmental events such as staff retirements and luncheons
• Collate and process monthly expense and credit card statements, ensuring proper documentation and approvals
• Assist with the onboarding process by coordinating paperwork and initial setup
• Coordinate Transfusion Medicine clinical rotations for residents and fellows
• Oversee office supplies procurement and departmental organization

Qualifications

• Completion of Grade XII (12) or recognized equivalent
• Office Administration Certificate or equivalent, preferred
• Familiarity with medical terminology is beneficial
• 3–5 years of relevant administrative experience in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access, MS Teams)
• Strong organizational skills with the ability to maintain confidentiality
• Expertise in payroll systems and familiarity with electronic billing platforms
• Experience working in a healthcare environment, an asset
• Exceptional verbal and written communication abilities
• High attention to detail and the ability to work independently
• Excellent time management and multitasking capabilities

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.