Administrative Assistant III, Medical

University Health Network; Toronto; Sur place; CAD 39 000 - 49 000; Plein temps

Avantages offerts par ce poste

HOOPP Pension Plan

Transit access and UHN shuttle service

Flexible work environment

Development opportunities

Corporate discounts

Résumé du poste

University Health Network, Canada’s leading hospital network, seeks a Medical Administrative Assistant III for a busy clinic setting, supporting two to three physicians. The role involves scheduling, document production, reception duties, and confidential file management within a medical environment.

Responsibilities include organizing meetings, handling moderately complex billing, supervising junior staff, and maintaining efficient office operations in a fast-paced healthcare setting.

Qualifications

• Completion of Grade XII or recognized equivalent.
• Completion of a recognized medical office or business administration program at the diploma level.
• Four (4) years related administrative support experience.
• Experience with word processing, databases and spreadsheets in a Microsoft Office environment.
• Experience in a health care environment is an asset.

Responsabilités

• Maintain written and electronic appointment schedules/calendar for assigned personnel; act with moderately independent judgment.
• Provide word processing/typing support for moderately complex documents.
• Perform reception responsibilities and maintain filing/retrieval systems.
• Arrange meetings and events; manage billing and budgetary functions for multiple cost centers.
• Provide supervision to lower classified administrative staff and ensure efficient office operations.

Connaissances

Excellent organizational skills

Interpersonal skills

Verbal and written communications

Customer service

Confidentiality

Formation

Grade XII

Diploma in medical office or business administration

Outils

EPIC

Microsoft Office

Description du poste

UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: TWH
Department:
Reports to: Manager
Salary Range: $28.42 to $35.52 per hour
Hours: 37.5 hours per week
Shifts: Days
Status: TemporaryFull-Time (contract 3 months)
Closing Date: November 1, 2026

A medical division is looking to hire a Medical Administrative Assistant III for a busy clinic settings and supporting two to three physicians. The candidate exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of medical/professional personnel, including: acting in a moderately independent manner to maintain written and/or electronic appointment schedule/calendar of assignedpersonnel; utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel; drawing upon knowledge of medical terminology and senior administrative experience to provide efficient and effective reception responsibilities; organizing, modifying, and maintaining confidential electronic/paper filing/retrieval methods, systems and/or formats; arranging small to mid-size formal and informal meetings/events; performing moderately complex billing and budgetary functions for multiple cost centers; providing functional supervision and leadership to lower classifiedadministrative positions; ensuring efficient operation of the office, within scope of authority; performing other relatedoffice support activities; performing cross-functional duties, as assigned or requested; performing other duties consistent with the job classification, as required.

Qualifications

• Proficient in EPIC is an asset
• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical office or business administration program at the diploma level
• Four (4) years related administrativesupport experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
• Experience working in a health care environment an asset.
• Excellent organizational and time management skills
• Very good interpersonal and customer service skills
• Very good verbal and written communications skills
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset.
• Ability to maintain and protect patient confidentiality
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment is assessing difficult situations
• Experience working in a health care environment an asset

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN uses email to communicate with selected candidates.At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.