Administrative Assistant III

University Health Network; Toronto; On-site; CAD 55,000 - 69,000; Full time

Benefits offered by this job

Competitive offer packages

HOOPP pension plan

Close access to transit & UHN shuttle

Flexible work environment

Development opportunities

Corporate discounts

Job summary

University Health Network (UHN) is seeking a skilled Administrative Assistant to join the Radiation Medicine Program (RMP) team at Hydro Place. You will provide senior administrative support to leadership and program operations, and assist with confidential documents and cross-functional coordination.

The role requires a college diploma in office administration (Bachelor’s preferred) and 4+ years of relevant experience, including collaboration with physicians and senior leaders.

Qualifications

• College diploma in office administration or equivalent; Bachelor’s degree preferred.
• Minimum 4 years of experience as an Administrative Assistant; 2+ years in a senior admin role preferred.
• Experience supporting physicians, trainees, and senior leaders in health services.
• Advanced verbal and written communication skills; capable of preparing SOPs, annual reports, and presentations.

Responsibilities

• Provide senior administrative support to RMP leadership and program operations.
• Provide administrative and clinical support to staff Radiation Oncologists.
• Manage calendars for senior leaders with diplomacy and prioritize competing demands.
• Train and guide junior administrative staff; assist with confidential documents.
• Assist in developing policies, SOPs, guidelines, and training materials.

Skills

Calendar management

Leadership training

Verbal and written communication

Organizational skills

Problem solving

Education

College diploma in office administration

Bachelor’s degree (preferred)

Tools

Microsoft Office

SharePoint

Excel

Outlook

Adobe Pro

Job description

UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of Vacancies: 1
New or Replacement Position:New
Site: Hydro Place - 700 University Avenue
Department: Radiation Medicine
Reports to: Manager
Salary: $28.42 - $35.52 per hour
Hours: 37.5 hours per week
Shifts: Days
Status: PermanentFull-Time
Closing Date: July 30, 2026

Position Summary

The successful candidate will be a key member of the RMP Administrative team, working closely with patient care and the operations of the Radiation Medicine Program (RMP).

Duties

Working under the direction of the DRO Business Administration Manager and Senior Management, the successful candidate will provide services involving (but not limited to) the following:

• Provide senior administrative support to RMP leadership and program operations.
• Provides administrative & clinical support to staff Radiation Oncologists.
• Proactive and independent management of calendar using diplomacy given nature of contacts (e.g., internal/external senior leaders) and prioritization of competing demands.
• Being highly organized and efficient, ability to manage competing demands.
• Provides training for junior administrative staff. Provides guidance in non-routine tasks.
• Assists with the preparation of documents with high organizational value and confidentiality such.
• Assists in thedevelopment of policies, standard operation procedures, guidelines and training materials, in liaison with management staff.
• Assists with HR related submissions for new hires / contract extensions / leaves, etc. working in partnership with various RMP Leads and P&C divisions at UHN, while ensuring alignment with the budget of respective functional cost centres.
• Contributes to quality improvement projects at the DRO or RMP level.
• Perform cross-functional and/or other duties consistent with the job classification, as assigned or requested.
• At minimum, completion of a college diploma inoffice administrationor recognized equivalent.Bachelor’s degree preferred.
• Min. four (4) years of relevant experience as an Administrative Assistant required. Two (2) or more years as a senior administrative preferred.
• Experience in providing administrative support for a wide variety of settings (including health services), and a wide variety of stakeholders including physicians, trainee programs and senior leaders required.
• Advanced verbal- (e.g., experience and skilled in giving presentation to groups of 10 or more individuals), and written- communication skills (e.g., developing standard operating procedures, annual reports, etc.) required.
• Experience and demonstrated ability in leadership skills, including the ability to train, motivate and provide guidance to administrative staff required. Formal training in leadership preferred.
• Experience and demonstrated ability to collaborate well with members within the team and other departments, including the ability to resolve conflicts as they arise and move forward with common goals and objectives.
• Advanced proficiency in Microsoft Office and document management applications including Excel, Outlook, SharePoint, Excel, Adobe Pro.
• Demonstrated relevant experience and / or ability to perform activities under “Duties” section with high proficiency.
• Excellent decision making and problem solving required. Demonstrated proficiency in a detail-oriented position, reliable, adaptable, able to multi-task, and ability to troubleshoot issues to its resolution.
• Ability to produce high quality work in accordance with hospital standards required.
• Ability to maintain privacy and confidentiality required.
• Ability to work well under pressure and use good judgmentandsituational awareness in assessing difficult situations required.
• Excellent organizational, time management skills and as well as the ability to take initiative and be able to work independently.
• Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand.

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.