Administrative Assistant II, Medical

University Health Network; Toronto; Hybrid; CAD 60,000 - 80,000; Part time

Job summary

An established industry player seeks an Administrative Assistant II to join its dynamic team. This role offers a unique opportunity to support Clinical Fellow Education while contributing to a leading healthcare institution. The ideal candidate will excel in organizational and communication skills, ensuring effective administrative support. With a focus on maintaining confidentiality and producing high-quality work, you will play a crucial role in enhancing the educational experience for fellows. Join a collaborative environment that values equity and inclusion, and take the next step in your career with a top-tier hospital known for its commitment to patient care and research.

Benefits

Competitive packages

Development opportunities

On-site amenities

Discounts

Qualifications

• Completion of Grade XII or recognized equivalent.
• Minimum of three years of administrative/secretarial support experience.

Responsibilities

• Provide administrative support focusing on Clinical Fellow Education tasks.
• Maintain inventories, schedules, and manage databases.

Skills

Microsoft Office

Organizational Skills

Interpersonal Skills

Communication Skills

Customer Service Skills

Knowledge of Medical Terminology

Education

Grade XII or equivalent

Diploma in Secretarial Arts

Job description

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Company Description
UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN includes Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education, and West Park Healthcare Centre. As Canada's top research hospital, UHN is a leader in biomedical research, education, and patient care, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine, and rehabilitation medicine. UHN is affiliated with the University of Toronto.

Job Description
Union: Non-Union
Site: Toronto General Hospital
Department: Medicine
Reports to: Physician
Work Model: Hybrid
Hours: Various
Salary: $24.82 – $31.02 per hour
Shifts: Days
Status: Permanent Part-Time (.50 FTE)
Closing Date: May 9, 2025

Position Summary
The Administrative Assistant II provides administrative support to the department, focusing on Clinical Fellow Education tasks. Responsibilities include responding to information requests, effective communication, preparing reports, maintaining inventories and schedules, managing databases, and supporting education-related administrative duties, including maintaining Clinical Fellow files.

Qualifications

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical or business post-secondary secretarial arts program at the diploma level
• Minimum of three (3) years related administrative/secretarial support experience
• Experience in Microsoft Office required
• Knowledge of medical terminology required
• Excellent organizational, interpersonal, communication, and customer service skills
• Good knowledge of healthcare practices and standards
• Ability to produce high-quality work and maintain confidentiality
• Ability to work under pressure and exercise good judgment
• Knowledge of collective agreements is an asset

Additional Information

• UHN offers competitive packages, benefits, development opportunities, and perks including discounts and on-site amenities.
• Applications must be submitted before the closing date. Successful candidates may require a Criminal Record Check. UHN is committed to equity and inclusion, accommodating applicants as needed.

We thank all applicants; only those selected for further consideration will be contacted.