Administrative Assistant II - CIPP

University Health Network; Toronto; On-site; CAD 36,000 - 45,000; Full time

Benefits offered by this job

Competitive offer packages

HOOPP plan access

Transit access

Job summary

University Health Network (UHN) is seeking a GENERAL ADMINISTRATIVE ASSISTANT II at Toronto Western Hospital. The role supports secretarial activities, reception, calendar management, and budgeting within the Comprehensive Integrated Pain Program. This is a permanent full-time position with a Monday–Friday schedule.

Qualifications include Grade XII and a post-secondary office administration credential, plus several years of admin experience. Knowledge of medical terminology is an asset.

Qualifications

• Completion of Grade XII or recognized equivalent.
• Post-secondary office administration program at diploma level or equivalent.

Responsibilities

• Provide word processing/typing services for moderate to complex documents.
• Perform reception responsibilities and manage calendar/schedules.
• Monitor and administer billing procedures and departmental budgeting records.
• Ensure efficient operation of the office within authority.
• Supervise lower classified clerical staff.
• Maintain filing/retrieval systems and support cross-functional duties.

Skills

Medical terminology

Word processing

Customer service

Office administration

Calendar management

Education

Grade XII or equivalent

Office administration diploma

Tools

Microsoft Word

Microsoft Excel

Database/Spreadsheet software

Job description

UHN is Canada’s #1 hospital and the world’s #1publicly funded hospital. With 10 sites and more than 44,000TeamUHNmembers,UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery,educationand patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomicmedicineand rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World andit’sonly because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of Vacancies: 1
New or Replacement: Replacement
Site: Toronto Western Hospital
Department: Comprehensive Integrated Pain Program (CIPP)
Reports to: Manager
Salary Range: $26.14 to $32.67 per hour
Hours:37.5 hours per week
Shifts:Monday - Friday (0800 - 1600)
Status:Permanent Full-Time
Closing Date:November 12, 2026

Position Summary

The GENERAL ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities.

Duties

• Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
• Performing reception responsibilities
• Maintaining written and/or electronic calendar/schedule
• Administering and monitoring billing procedures and departmental budgeting records
• Ensuring efficient operation of the office, within the scope of authority
• Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats
• providing functional supervision to lower classified clerical position(s)
• performing clerical support functions
• performing cross-functional responsibilities, as required
• performing other duties consistent with the job classification, as assigned

• Completion of Grade XII or recognized equivalent
• Completion of a post- secondary office administration program at the diploma level or equivalent
• Three (3) years related administrative support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
• Previous supervisory experience preferred
• Experience working in a health care environment an asset
• Very good organizational and time management skills
• Very good interpersonal and customer service skills
• Very good verbal and written communications skills
• Good knowledge of health care, organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits,programsandperks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPPhttps://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additionalperks(multiple corporate discountsincluding:travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendancein accordance withUHN's attendance management program, to be eligible for consideration.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.