Administrative Assistant I

Uhnresearch; Toronto; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established healthcare institution is seeking a dedicated administrative professional to join their team. This role involves performing essential reception and clerical support tasks, ensuring efficient operations within the unit. The ideal candidate will have strong organizational skills, a background in office administration, and the ability to thrive in a fast-paced healthcare environment. With a commitment to building a healthier world, this position offers the chance to work alongside talented professionals while enjoying a range of benefits and opportunities for growth within a prominent organization.

Benefits

Competitive Offer Packages

Healthcare of Ontario Pension Plan (HOOPP)

Close Access to Transit

Flexible Work Environment

Development and Promotion Opportunities

Corporate Discounts

On-Site Gyms

Qualifications

• Completion of Grade XII and a recognized office administration program preferred.
• Two years of clerical experience in a healthcare environment required.

Responsibilities

• Perform reception duties and provide clerical support.
• Organize and maintain patient charts and scheduling.

Skills

Organizational Skills

Time Management

Customer Service

Communication Skills

Problem Solving

Education

Grade XII Completion

Post-Secondary Office Administration Certificate

Tools

Microsoft Office

Job description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union: Non-Union
Number of vacancies: 1
Site:Toronto Western Hospital
Department:Krembil Brain Institute - Movement Disorder Clinic
Reports to:Manager
Work Model: In-Office
Hours:37.5 hours per week
Shifts: Mon-Fri0800-1600
Status: Permanent Full-Time
Closing Date: May 8, 2025

Duties

• Performing reception responsibilities
• Providing clerical support
• Organizing andmaintainingpatient charts, electronic and paper information filing systems
• Performing patient administration functions including scheduling and coordinating appointments/meetings/events
• Maintaining written and/or electronic calendar/schedules, etc
• Coordinating unit administrative functions
• Ensuring the efficient operation of the unit, within the scope of authority
• Maintaining billing records
• Performing other duties consistent with the job classification, asrequired

Qualifications

• Completion of Grade XII
• Completion of a recognized post-secondary office administration program at the certificate level or equivalent preferred
• Two (2) year related clerical experiencerequired
• Previouson-the-job word processing and spreadsheet experiencerequired; experience working inanMicrosoft Office software environment
• Experience working in a health care environment
• General knowledge of office practices,processesand procedures
• Knowledge of medical terminology
• Knowledge of Emergency Assistance Codes
• Excellent organizational, time management and prioritization skills
• Very goodinterpersonal and customer service skills
• Good verbal and written communication skills
• Goodproblem solvingskills
• Ability to produce high quality workin accordance withHospital standards
• Ability to work effectively and safely when dealing with stressful situations

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.