Administrative Assistant I, Branch Operations - Temporary, Full-time

VON Canada; Ontario; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player in home health care services is seeking an Administrative Assistant I to support vital administrative functions. This role involves managing correspondence, scheduling meetings, and preparing essential documents to enhance operational efficiency. The ideal candidate will excel in communication and organizational skills while maintaining a high level of accuracy and confidentiality. If you are detail-oriented and thrive in a dynamic environment, this opportunity offers a chance to make a meaningful impact in a supportive team setting. Join us in delivering quality service and making a difference in the community.

Qualifications

• Post-secondary education in office administration or relevant experience.
• Proficiency in Windows OS and MS Office Suite.

Responsibilities

• Manage correspondence and schedule meetings.
• Prepare documents and reports for operational efficiency.
• Coordinate logistics for projects and events.

Skills

Communication Skills

Organizational Skills

Customer Service

Attention to Detail

Multi-tasking Abilities

Education

Post-secondary education in office administration

Relevant experience

Tools

Windows OS

MS Office Suite

Scheduling Software

Cognos

Job description

Administrative Assistant I, Branch Operations - Temporary, Full-time

Join to apply for the Administrative Assistant I, Branch Operations - Temporary, Full-time role at VON Canada.

Requisition Details: Employment Status: Temporary, Full-time (1.0 FTE). Program Name: Branch Operations. Number of Hours Bi-Weekly: 75. Work Schedule: Days. Anticipated End Date: November 2025. Location: Chatham-Kent. On-Call: No. Existing Vacancy: Yes, currently hiring for an existing vacancy.

Job Summary

The Administrative Assistant I supports administrative functions to assist VON in providing quality service. Acts as a resource for the site management team and office staff by managing correspondence, creating documents, and other related tasks.

Key Responsibilities

1. Respond to inquiries, answer calls, and greet visitors courteously.
2. Manage incoming and outgoing correspondence and mail.
3. Schedule meetings and appointments.
4. Prepare and format various documents, reports, and communications.
5. Assist in newsletter production and standardize processes and forms.
6. Manage filing systems ensuring accuracy and confidentiality.
7. Update policies, procedures, and manuals as needed.
8. Produce reports, statistics, and data for operational efficiency.
9. Order and maintain office supplies.
10. Coordinate logistics for projects, events, and seminars.
11. Handle donations, bill payments, and bank deposits.
12. Perform other duties as assigned.

External and Internal Relationships

Communicates regularly with employees, managers, and staff in corporate services.

Qualifications

• Post-secondary education in office administration, IT, or relevant experience.
• Proficiency in Windows OS and MS Office Suite.
• Experience with scheduling software and Cognos is an asset.
• Experience in a unionized environment is an asset.

Skills

• Excellent communication skills.
• Strong organizational and multi-tasking abilities.
• Customer service excellence.
• High accuracy and attention to detail.
• Ability to work independently and in a team.
• Maintain confidentiality at all times.

Other Requirements

• Criminal record and vulnerable sector check.
• Use of PPE may be required.

Physical Demands

Requires attention to detail in a dynamic environment, involving lifting, carrying, bending, reaching, kneeling, walking, sitting, standing, and climbing stairs.

Additional Information

• Seniority level: Entry level.
• Employment type: Full-time.
• Job function: Administrative.
• Industry: Home Health Care Services.