Administrative Assistant - HR & Operations Support

Bloomstar-Bouquet; Montreal (administrative region); On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional growth opportunities

Collaborative work environment

On-site parking

Job summary

Bloomstar is seeking an Administrative Assistant to keep operations and HR processes running smoothly across our branches. You’ll handle invoicing, document prep, onboarding tasks, and general office support, playing a key role in maintaining organized workflows.

You’ll collaborate with HR across locations, assist with recruitment coordination, and help create accurate employee profiles in ADP Workforce Now and Atlas.

Qualifications

• Proficient in Microsoft 365 and ADP Workforce Now.
• Fluency in Spanish is considered a strong asset.
• Proficient in Microsoft Office (Excel, Access, Outlook, Word) with calendar management.
• Maintains a high level of accuracy and precision in data entry and data validation.
• Strong communication of policies, procedures, and data insights to employees and management.
• Willingness to take ownership of deliverables and be a proactive thinker while delivering high quality work and meeting objectives on time.
• Promotes Bloomstar’s culture of respect, kindness and inclusivity when working with team members and external partners.

Responsibilities

• Administrative support: invoicing, document preparation, report assistance, and general office tasks.
• Human Resources: collaborates with HR and administration teams across all branches to implement and maintain HR initiatives.
• Onboarding and Training: oversees the onboarding process for new employees, including filing new hire documents and creating employee profiles in ADP Workforce Now and Atlas.
• Recruitment: coordinates with third-party recruiters to schedule temporary staff and monitor their hours, especially during busy seasons.

Skills

Calendar management

Data entry accuracy

Communication

Collaboration

Accountability

Integrity

Time management

Attention to detail

Spanish (asset)

Tools

Microsoft 365

ADP Workforce Now

Microsoft Excel

Outlook

Job description

Bloomstar is seeking an Administrative Assistant to keep operations and HR processes running smoothly across our branches. You’ll handle invoicing, document prep, onboarding tasks, and general office support, playing a key role in maintaining organized workflows.

You’ll collaborate with HR across locations, assist with recruitment coordination, and help create accurate employee profiles in ADP Workforce Now and Atlas.